Company

Virtustant

Salary / Compensation

• Not Specified

Overview / Job Description

About the Company

Virtustant’s client is a bi-coastal and international production house specializing in commercial and film production services. Headquartered in New York, the company supports businesses producing media content across North America and frequently manages casting calls and production-related projects for international clients.

Role Summary

The Administrative Assistant will provide day-to-day administrative support while helping maintain smooth internal operations and communication workflows. This is a part-time remote role requiring a proactive, trustworthy, and tech-savvy individual who can work independently after training.

The ideal candidate is highly organized, adaptable, and comfortable using both Office and Mac-based software tools in a fast-paced media production environment.

Responsibilities

Administrative Support

• Support daily administrative and operational tasks
• Assist with general office coordination and workflow management
• Maintain organized records and documentation

Scheduling & Coordination

• Coordinate and manage schedules effectively
• Assist with calendar organization and time management tasks

Documentation & Software Support

• Prepare and manage documents using Office Suite and Mac-compatible software
• Ensure accuracy and professionalism in presentations and reports

Communication & Team Support

• Serve as a reliable point of contact for internal and external communications
• Support collaboration across teams and stakeholders

Requirements

Experience

• At least 1 year of experience in a similar administrative role
• Experience supporting business operations and communications

Skills & Competencies

• Strong organizational and multitasking abilities
• Ability to work independently after training
• Quick learner with strong adaptability skills
• Excellent communication and coordination skills

Preferred Qualifications

• Proficiency with Microsoft Office tools including PowerPoint, Excel, and Word
• Familiarity with Mac OS software and tools
• Ability to manage tasks proactively and efficiently

Candidate Profile

You SHOULD Apply If

• You are proactive and highly dependable
• You are comfortable working independently in a remote environment
• You are tech-savvy and adaptable to different software systems
• You possess strong communication and organizational skills
• You enjoy supporting operations and helping teams stay organized

You Should NOT Apply If

• You struggle with independent work and self-management
• You are uncomfortable using digital tools and office software
• You have difficulty managing schedules and multitasking
• You prefer highly supervised work environments

Software & Tools

• Microsoft Office Suite (PowerPoint, Excel, Word)
• Mac OS compatible software and applications

English Requirement

• English proficiency level: C2 or Native

Schedule

• Monday to Friday
• 15–20 hours per week
• 08:00 AM – 12:00 AM PST

Other Information / Benefits

• Fully remote part-time opportunity
• Flexible payment in USD or local currency
• PTO available for sick leave if needed
• Birthday leave included
• Opportunity to work within an international media production environment