Associate Project Manager

Company

20four7VA

Salary / Compensation

• Competitive rates (not specified)

Overview / Job Description

20four7VA is seeking an Associate Project Manager (APM) to support the Marketing Department in planning, coordinating, and executing a variety of marketing initiatives.

The role works closely with Creative, Digital, Product, and other cross-functional teams to ensure marketing campaigns, product launches, and brand initiatives are delivered on time, within scope, and aligned with organizational objectives.

This position is ideal for a highly organized and proactive professional who excels at project coordination, stakeholder communication, documentation management, and process improvement in a fast-paced marketing environment.

Responsibilities

Project Planning & Campaign Coordination

• Assist in planning and executing marketing campaigns, product launches, and brand initiatives
• Support projects from kickoff through final delivery
• Ensure project objectives, timelines, and deliverables remain aligned

Project Tracking & Workflow Management

• Maintain project plans, timelines, task trackers, and schedules
• Monitor project milestones and progress
• Identify risks, delays, and blockers that may impact delivery
• Escalate project issues to senior project managers or department leaders when necessary

Meeting Coordination & Communication

• Schedule and facilitate project meetings
• Prepare meeting agendas and distribute meeting notes
• Track action items and ensure follow-through
• Serve as a communication link between internal teams and stakeholders

Resource & Asset Management

• Coordinate asset delivery and approval processes across teams
• Support resource planning activities
• Track team workload and capacity across active projects
• Help ensure efficient allocation of resources

Documentation & Reporting

• Maintain project documentation, briefs, status reports, and post-project reviews
• Compile and distribute weekly project status updates
• Ensure project records remain accurate and organized

Process Improvement & Budget Support

• Assist in creating and improving project management templates
• Contribute to process documentation and workflow optimization
• Support project budget tracking and identify potential variances
• Assist team members as needed to achieve project and departmental goals

Requirements

Experience

• Experience in project coordination, project management, marketing operations, or related fields
• Experience supporting marketing campaigns, product launches, or cross-functional projects is advantageous
• Junior to Senior level professionals encouraged to apply

Skills & Competencies

• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple projects simultaneously
• Strong collaboration and stakeholder management abilities
• Analytical thinking and problem-solving skills
• Ability to adapt quickly to changing priorities
• Process-oriented mindset with strong documentation skills
• Proactive and self-motivated work style

Technical Skills

• Project management platforms such as:
  • Asana
  • Monday.com
  • Trello
  • Similar project management tools
• Project tracking and reporting tools
• Documentation and collaboration platforms

Candidate Profile

You SHOULD Apply If

• You enjoy organizing projects, timelines, and workflows
• You are highly detail-oriented and process-driven
• You excel at coordinating multiple stakeholders and priorities
• You have strong communication and documentation skills
• You enjoy working in collaborative marketing environments
• You are comfortable managing several projects at once

You Should NOT Apply If

• You struggle with organization and time management
• You prefer working independently with minimal collaboration
• You have difficulty managing multiple deadlines simultaneously
• You dislike documentation, reporting, and project tracking
• You are uncomfortable communicating with cross-functional teams
• You prefer highly routine work with little change or coordination

Other Information

Work Schedule

• Contracted Hours: 15 hours per week
• Working Days: Monday to Friday
• Working Hours: Flexible between 9:00 AM – 5:00 PM PST
• Remote independent contractor role

Additional Benefits / Highlights

• Fully remote opportunity
• Flexible work schedule within designated hours
• Exposure to marketing campaign and project management processes
• Opportunity to work with cross-functional teams
• Weekly payments
• Free training and upskilling opportunities
• Ongoing support and guidance
• Access to a global professional contractor community
• Potential to develop advanced project management and marketing operations skills