Virtual Bookkeeper Talent Pool

Company

Magic, Inc.

Salary / Compensation

• Starting rate: $5 USD/hour

Overview / Job Description

Magic is building a Virtual Bookkeeper Talent Pool to match qualified freelance professionals with bookkeeping opportunities across a variety of industries. Rather than filling a single position, successful candidates will join a pool and be matched with client projects based on their expertise, availability, and experience.

Bookkeepers will support businesses with financial recordkeeping, accounts payable and receivable, payroll, reconciliations, financial reporting, and bookkeeping operations using cloud-based accounting platforms.

Responsibilities

Bookkeeping & Financial Operations

• Manage accounts payable and accounts receivable
• Perform bank and account reconciliations
• Process payroll and payroll-related tasks
• Maintain general ledger records
• Record daily financial transactions
• Prepare journal entries
• Monitor cash flow and expense tracking
• Support month-end and year-end closing activities
• Prepare financial statements and bookkeeping reports

Billing & Accounting Support

• Process invoices and manage billing activities
• Handle collections and payment processing
• Track budgets and revenue
• Support tax preparation, sales tax filing, and 1099 processing
• Assist with audit preparation
• Manage purchase orders and inventory accounting where applicable

Financial Systems & Administration

• Maintain accurate financial records
• Perform bookkeeping cleanup and catch-up projects
• Utilize accounting software to manage financial data
• Support multiple clients or business entities when required
• Ensure confidentiality and accuracy of financial information

Requirements

Experience

• 2+ years of experience in bookkeeping, accounting support, or financial administration
• Experience managing accounts payable and receivable
• Experience with payroll processing and bank reconciliation
• Experience supporting small businesses, startups, or multiple clients preferred
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• Additional bookkeeping or accounting certifications are an advantage

Skills & Competencies

• Strong understanding of bookkeeping principles and financial recordkeeping
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to manage confidential financial information
• Ability to work independently in a remote environment
• Strong analytical and problem-solving skills

Technical Skills

• Proficiency with one or more of the following:
  • QuickBooks
  • Xero
  • NetSuite
  • Sage
  • FreshBooks
  • Wave Accounting
• Microsoft Excel and Google Sheets
• Accounts payable and accounts receivable management
• Payroll processing and payroll tax support
• Financial reporting and bookkeeping documentation
• Bank reconciliation and journal entries
• Expense tracking and budgeting
• Month-end and year-end close support
• Cloud-based accounting systems
• Multi-entity bookkeeping support

Candidate Profile

You SHOULD Apply If

• You have professional bookkeeping or accounting support experience
• You are proficient with cloud-based accounting software
• You enjoy maintaining accurate financial records
• You can manage multiple bookkeeping responsibilities independently
• You are organized, detail-oriented, and reliable
• You are comfortable supporting businesses across different industries
• You want the flexibility of freelance, project-based work
• You are interested in joining a long-term talent pool for future opportunities

You Should NOT Apply If

• You have little or no bookkeeping experience
• You are unfamiliar with accounting software
• You struggle with financial accuracy or organization
• You are uncomfortable handling confidential financial information
• You prefer fixed, permanent employment over freelance engagements
• You are unable to work remotely with the required equipment

Other Information

Hiring Process

• Submit application with bookkeeping experience
• Complete skills assessment and technical evaluation
• Join Magic’s bookkeeping talent pool if qualified
• Receive project matches based on expertise and availability
• Accept freelance projects that fit your schedule

Work Schedule

• Fully remote freelance position
• Majority of client work is during U.S. business hours (Monday–Friday)
• Opportunities may be full-time or part-time, depending on client needs

Technical Requirements

• Computer with at least 8GB RAM and Intel Core i5 / AMD Ryzen 5 processor or higher
• Internet speed of at least 40 Mbps
• Noise-cancelling headset with microphone
• Webcam
• Backup computer and internet connection
• Quiet, dedicated home workspace

Additional Benefits / Highlights

• Fully remote global opportunity
• Flexible freelance engagements
• Access to projects across multiple industries
• Opportunities available for different experience levels
• Potential mentorship and professional development
• Opportunity to build a diverse bookkeeping portfolio
• Quick matching with suitable client projects
• Payments processed securely through Deel
• Work with a company backed by Sequoia Capital and Y Combinator