Administrative Assistant

Company

Client (via Virtustant – Administrative & Operations Support Services)

Salary / Compensation

• Salary not specified

Overview / Job Description

This role is for an Administrative Support Specialist supporting a dynamic organization focused on improving business efficiency through structured administrative and operational support.

The position is fully remote and centers on data entry, document organization, invoicing support, and general administrative coordination. It is designed for early-career professionals who are detail-oriented, organized, and comfortable working with digital tools such as Google Workspace. The role also includes light bookkeeping and task tracking responsibilities to ensure smooth day-to-day operations across the team.

Responsibilities

Data Entry & Records Management

• Enter and update data accurately in company systems and spreadsheets
• Maintain accurate and up-to-date digital records
• Ensure consistency and correctness of administrative data
• Support structured data organization across internal systems

Document & File Organization

• Organize and maintain files using Google Drive
• Manage documentation to ensure easy accessibility and clarity
• Keep folders and records well-structured and updated
• Support overall document control processes

Invoicing & Financial Administration Support

• Assist in creating and sending invoices
• Support basic financial administrative tasks
• Help maintain accurate billing records
• Assist with light bookkeeping tasks when required

Task & Project Coordination

• Track tasks, deadlines, and ongoing projects
• Help ensure team activities remain organized and on schedule
• Maintain visibility of priorities and workflow progress
• Support general operational coordination

General Administrative Support

• Provide day-to-day support to the administrative team
• Assist with routine office and operational tasks
• Support information updates across systems
• Contribute to improving overall operational efficiency

Requirements

Experience

• 0–2 years of experience in administrative, data entry, or support roles
• Basic understanding of office and administrative processes
• Experience with invoicing is an advantage

Technical Skills

• Comfortable using Google Drive, Google Docs, and Google Sheets
• Familiarity with digital file management systems
• Exposure to administrative tools is beneficial
• Familiarity with QuickBooks or Monday.com is a plus (not required)

Skills & Competencies

• Strong attention to detail and accuracy
• Good organizational and time management skills
• Ability to follow instructions and structured processes
• Willingness to learn and develop professionally
• Ability to manage repetitive but important administrative tasks
• Strong reliability and consistency in task execution

Candidate Profile

You SHOULD Apply If

• You are early in your career and looking for administrative experience
• You are highly organized and detail-focused
• You are comfortable working with Google Workspace tools
• You enjoy structured, process-driven work
• You are reliable and willing to learn new systems
• You are comfortable handling data entry and documentation tasks

You Should NOT Apply If

• You dislike repetitive administrative or data entry work
• You are not comfortable working with spreadsheets or digital documents
• You struggle with accuracy and attention to detail
• You prefer highly creative or unstructured roles
• You are not comfortable working independently in a remote setup

Other Information

Working Conditions

• Fully remote position
• Full-time role
• Flexible work arrangement depending on team needs

Application Process

• Short online application form (under 5 minutes)

Additional Benefits / Highlights

• Remote work flexibility
• Entry-level friendly role (0–2 years experience)
• Exposure to administrative operations and invoicing systems
• Opportunity to work with Google Workspace in a professional setting
• Hands-on experience in task tracking and office coordination
• Opportunity to develop foundational administrative and bookkeeping skills
• Stable full-time remote support role