Administrative Assistant

Company

Sagan Recruitment

Salary / Compensation

• $2,300 USD/month
• Independent Contractor position

Overview / Job Description

Sagan Recruitment is seeking a highly organized and detail-oriented Administrative Assistant to support a data-driven digital marketing agency. This fully remote role is primarily responsible for contract management, document organization, and administrative operations while providing support for recruiting coordination and future payroll-related tasks.

The ideal candidate is process-driven, highly organized, and committed to maintaining accuracy across administrative workflows in a fast-paced remote environment.

Responsibilities

Contract Management

• Prepare, distribute, and follow up on client and internal contracts
• Manage contracts using DocuSign
• Ensure contracts are accurately uploaded, organized, and maintained in Google Drive
• Maintain an organized and error-free contract tracking system

Administrative Operations

• Assist with daily administrative and operational tasks
• Organize and maintain internal documentation and filing systems
• Ensure internal processes are followed consistently
• Support operational efficiency through accurate record management

Recruitment Support

• Conduct initial resume reviews
• Assess candidate qualifications based on predefined criteria
• Support recruiting workflows and interview coordination as needed

Payroll & Process Support

• Assist with payroll processing and related administrative tasks (future responsibility)
• Support additional operational initiatives as business needs evolve

Requirements

Experience

• Proven experience in administrative support or operations roles
• Experience managing contracts using DocuSign
• Familiarity with QuickBooks and HRIS platforms
• Experience organizing digital files and documentation using Google Drive or similar platforms

Skills & Competencies

• Exceptional attention to detail with a strong focus on accuracy
• Excellent organizational and file management skills
• Strong written communication skills
• Ability to manage multiple tasks and priorities effectively
• Process-oriented mindset with the ability to follow established workflows
• Strong time management and organizational abilities
• Ability to work independently in a remote environment

Preferred Experience

• Experience supporting recruiting or HR functions
• Exposure to payroll processing
• Experience working within a digital marketing agency or similar environment

Candidate Profile

You SHOULD Apply If

• You are highly organized and detail-oriented
• You have experience managing contracts and administrative processes
• You are proficient with DocuSign, QuickBooks, and Google Drive
• You enjoy maintaining accurate records and organized systems
• You can manage multiple responsibilities while maintaining high accuracy
• You are comfortable supporting recruiting and operational workflows
• You communicate professionally and work well independently

You Should NOT Apply If

• You have little or no administrative support experience
• You struggle with organization or attention to detail
• You are unfamiliar with contract management tools
• You have difficulty following structured processes
• You are uncomfortable managing multiple administrative priorities
• You cannot work during 7:30 AM – 3:30 PM PST (Monday–Friday)

Other Information

Additional Benefits / Highlights

• Fully remote position
• Independent Contractor opportunity
• $2,300 USD/month
• Monday–Friday schedule (7:30 AM – 3:30 PM PST)
• Opportunity to support a data-driven digital marketing agency
• Exposure to recruiting and HR operations
• Potential future involvement in payroll administration
• High-performance international remote work environment
• Resume must be submitted in text-based PDF format
• Resume and introductory video must be submitted in English