Administrative & Compliance Coordinator

Company

Confidential Child Welfare & Residential Care Organization

Salary / Compensation

• Compensation not specified

Overview / Job Description

Our client is a growing child welfare and residential care organization dedicated to providing safe, supportive, and compliant environments for children and young people. As the organization continues to expand and progress through licensing and operational growth phases, they are seeking a highly organized Administrative & Compliance Coordinator to support critical business operations.

This role combines administrative support, compliance management, staff coordination, payroll assistance, and communication management. The successful candidate will play a key role in ensuring licensing documentation remains accurate, compliance requirements are met, and daily operations run efficiently. This position is ideal for a proactive professional who can manage sensitive information, prioritize multiple responsibilities, and thrive in a remote work environment.

Schedule

• Monday to Friday
• 9:00 AM – 1:00 PM Eastern Time
• 20 hours per week

Responsibilities

Licensing & Compliance Administration

• Prepare, organize, and maintain licensing documentation and regulatory paperwork
• Ensure compliance records remain accurate, current, and properly filed
• Support licensing-related administrative processes and submissions
• Track compliance deadlines and ensure documentation is submitted on time
• Maintain organized digital filing systems for regulatory and operational records
• Assist with compliance monitoring and documentation management activities

Administrative Support & Business Operations

• Provide day-to-day administrative support to business leadership
• Assist with operational processes and workflow coordination
• Maintain accurate records, documentation, and filing systems
• Support ongoing business operations through effective organization and task management
• Assist with special projects and evolving business requirements
• Perform ad hoc administrative duties as assigned

Communication & Stakeholder Coordination

• Manage inbound and outbound communications, including phone calls, emails, and text messages
• Serve as a communication liaison between the owner and external stakeholders
• Respond to inquiries professionally and route communications appropriately
• Maintain communication records and correspondence documentation
• Follow up on outstanding requests and action items
• Support the preparation of business correspondence and related documentation

Payroll & Staff Support

• Assist with payroll administration and employee record management
• Maintain accurate staff records and scheduling information
• Coordinate schedule changes and communicate updates to team members
• Support workforce planning and coverage coordination
• Handle employee and payroll information with strict confidentiality
• Assist with administrative processes related to staff management

Operational Coordination & Workflow Management

• Track tasks, deadlines, and ongoing projects
• Support workflow coordination across operational activities
• Ensure important business processes are completed efficiently
• Assist leadership in maintaining operational organization and accountability
• Adapt to evolving business needs as the organization grows

Requirements

Experience

• Previous experience in an Administrative Assistant, Virtual Assistant, Office Coordinator, or Administrative Support role
• Experience managing documentation, records, and administrative processes
• Experience handling professional business communications
• Experience supporting remote operations and executive-level administrative functions
• Experience with payroll administration or staff scheduling is advantageous

Skills & Competencies

• Excellent written and verbal communication skills
• Exceptional organizational and time-management abilities
• Strong attention to detail and accuracy
• Ability to manage confidential and sensitive information professionally
• Strong documentation and recordkeeping skills
• Ability to prioritize and manage multiple responsibilities simultaneously
• Proficiency with email platforms, document management systems, and online communication tools
• Strong problem-solving and follow-up capabilities
• Ability to work independently with minimal supervision
• Adaptability and willingness to support evolving business needs

Candidate Profile

You SHOULD Apply If

• You enjoy keeping operations organized and ensuring nothing falls through the cracks
• You have strong administrative and documentation management skills
• You are highly detail-oriented and comfortable working with compliance-related records
• You can manage confidential information with professionalism and discretion
• You are proactive and comfortable working independently in a remote environment
• You enjoy supporting leadership teams and contributing to organizational growth

You Should NOT Apply If

• You struggle with organization, recordkeeping, or deadline management
• You are uncomfortable handling confidential business or employee information
• You prefer narrowly defined responsibilities with little variation
• You require constant supervision to stay productive
• You have difficulty managing multiple priorities and changing business needs

Other Information

Preferred Qualifications

• Experience supporting healthcare, residential care, social services, or other regulated industries
• Familiarity with licensing, compliance, or regulatory documentation processes
• Experience with payroll administration and staff scheduling
• Knowledge of child welfare, residential care, foster care, or group home operations
• Experience working within compliance-focused environments

Scope & Engagement

• Primary administrative support for the business owner
• Ongoing responsibility for licensing and compliance documentation management
• Staff scheduling and payroll administration support
• Communication management and stakeholder coordination
• Direct collaboration with ownership and key stakeholders
• Opportunity to expand responsibilities as the organization grows

Additional Benefits / Highlights

• Permanent work-from-home arrangement
• Immediate hiring opportunity
• Flexible part-time schedule
• Direct collaboration with business leadership
• Opportunity to contribute to a mission-driven organization
• Diverse responsibilities across administration, compliance, communication, and operations
• Long-term growth potential as the organization expands
• Meaningful work supporting safe and compliant care environments for children and young people

Why Join This Team?

• Make a meaningful impact within a child welfare-focused organization
• Contribute to the development and growth of a mission-driven business
• Gain exposure to compliance, licensing, operations, and administrative leadership functions
• Enjoy a flexible remote working environment
• Work closely with decision-makers and organizational leadership
• Build a long-term career path within a growing and purpose-driven organization