AI Automation Specialist

Company

Confidential Multi-Location Medical Aesthetics Company

Salary / Compensation

• $2K – $2.8K per month

Overview / Job Description

Our client is a growing multi-location medical aesthetics company operating across several U.S. states, focused on delivering high-quality treatments while improving operational efficiency through technology and process optimization. As the organization scales, it is investing heavily in AI-driven systems, automation, and data infrastructure to reduce manual work and improve cross-department visibility.

The AI Automation Specialist will be responsible for designing, building, and optimizing AI-powered workflows and automation systems across the organization. This role is highly technical and cross-functional, requiring both strategic systems thinking and hands-on execution to implement scalable automation solutions that improve efficiency and business performance.

Location

• Fully remote
• Working hours: 9 AM – 5 PM EST

Responsibilities

AI Agents & Workflow Development

• Design and deploy AI-powered agents for internal operations and customer-facing use cases
• Build and optimize workflows using OpenAI, Claude APIs, and related AI tools
• Continuously improve AI agent performance based on operational feedback and business needs
• Translate business requirements into functional AI-driven systems

Process Automation & Systems Integration

• Identify repetitive operational workflows across departments and automate them
• Integrate systems including CRMs, scheduling tools, reporting platforms, and operational software
• Build scalable automations using tools such as Make, Zapier, or n8n
• Utilize APIs and webhooks to ensure reliable system-to-system communication
• Improve operational efficiency through end-to-end workflow optimization

Reporting & Data Infrastructure

• Develop automated reporting systems and dashboards for key business metrics
• Ensure accurate and real-time data synchronization across platforms
• Improve visibility into performance across locations, services, and departments
• Support leadership with actionable data insights through automated systems

Strategic Implementation & Optimization

• Work directly with leadership to prioritize automation and AI initiatives
• Develop and execute a long-term (6–12 month) automation roadmap
• Continuously evaluate and implement emerging AI technologies
• Identify operational inefficiencies and propose scalable solutions
• Lead end-to-end execution of automation projects from concept to deployment

Requirements

Experience

• 3–6+ years of experience in automation, systems integration, or technical operations roles
• Hands-on experience with automation tools such as Make, Zapier, or n8n
• Experience working with AI APIs such as OpenAI and Claude
• Experience integrating CRM systems and operational platforms
• Background in building scalable workflows or internal tools is required

Skills & Competencies

• Strong understanding of APIs, webhooks, and system architecture
• Familiarity with tools such as Airtable, Notion, or similar platforms
• Basic knowledge of Python or JavaScript (preferred)
• Strong systems-thinking and problem-solving ability
• Ability to independently own technical projects end-to-end
• Detail-oriented with a focus on reliability and scalability
• Strong communication skills with ability to simplify technical concepts
• Adaptability to rapidly evolving AI and automation technologies

Performance Expectations

What Success Looks Like

• Significant reduction in manual workflows across teams through automation
• Seamless integration between core business systems and tools
• Reliable, real-time reporting infrastructure supporting decision-making
• Continuous rollout of AI-driven operational improvements
• Measurable gains in efficiency, speed, and scalability across the organization

Candidate Profile: You SHOULD Apply If

• You enjoy building automation systems and workflows
• You are comfortable working with APIs and technical integrations
• You think in systems and enjoy solving operational inefficiencies
• You are proactive and can independently execute technical projects
• You are interested in applying AI to real business problems
• You enjoy working cross-functionally with non-technical stakeholders
• You are comfortable owning end-to-end implementation

You Should NOT Apply If

• You do not have experience with automation tools or system integrations
• You prefer purely strategic or non-technical roles
• You are not comfortable working with APIs or workflows
• You struggle with independent project ownership
• You are not interested in AI or systems-based work
• You prefer narrowly defined tasks without cross-functional involvement

Other Information

Opportunity

• Opportunity to build core operational systems for a scaling multi-location business
• High ownership role in AI and automation infrastructure
• Direct impact on efficiency, scalability, and business performance
• Exposure to cutting-edge AI and automation technologies
• Significant autonomy in shaping technical systems and workflows

Additional Benefits / Highlights

• Fully remote position
• High-impact, systems-building role
• Strong exposure to AI-driven business transformation
• Cross-functional collaboration with leadership teams
• Opportunity to build long-term automation architecture from scratch

Application Process

To be considered for this role, candidates must complete the following steps:

• Fill in the application form
• Record and submit a video showcasing your skill sets