Allied Health Bookkeeper (Xero Specialist)

Company

Allied Health Practice (Healthcare Services Provider)

Salary / Compensation

• Not specified

Overview / Job Description

This growing allied health practice provides professional healthcare services and manages multiple patient, billing, and operational workflows through integrated digital platforms. Accurate financial management and seamless coordination between clinical and accounting systems are essential to the organization’s success.

The company is seeking a detail-oriented Bookkeeper with strong Xero experience to support financial operations and maintain accurate records across both Xero and Halaxy. The role focuses on reconciliations, financial data accuracy, and ensuring consistency between systems while supporting external accountants with reliable financial information.

This position is ideal for a highly organized professional who can work independently, follow established procedures, and maintain exceptional accuracy in financial record-keeping.

Work Schedule: Monday–Friday, flexible hours during Lawnton, Queensland business hours (20 hours per week)

Responsibilities

Financial Record Management

• Perform bank reconciliations in Xero to ensure accurate financial records
• Categorize financial transactions correctly within the accounting system
• Maintain up-to-date and accurate financial data
• Support the integrity and accuracy of financial records

System Reconciliation & Data Accuracy

• Reconcile financial data between Halaxy and Xero
• Ensure consistency across accounting and practice management systems
• Monitor records for discrepancies and data mismatches
• Investigate and flag irregularities for review and resolution

Bookkeeping & Data Entry

• Process clinic revenue, expense, and payment-related entries
• Perform financial and administrative data entry tasks
• Maintain organized records for accounting and operational purposes
• Ensure all transactions are accurately recorded and documented

Accounting Support & Reporting

• Prepare clean and reliable financial information for external accountants
• Support reporting requirements through accurate record maintenance
• Follow bookkeeping procedures and standard operating processes
• Assist in maintaining compliance with financial reporting requirements

Requirements

Experience

• Proven experience using Xero accounting software
• Hands-on experience with bank reconciliations and transaction categorization
• Experience maintaining financial records and bookkeeping processes
• Experience supporting accounting or finance functions
• Familiarity with practice management systems

Skills & Competencies

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently with minimal supervision
• Strong problem-solving and analytical skills
• Ability to identify and resolve discrepancies in financial records
• Clear written communication skills
• Ability to meet recurring weekly and monthly deadlines

Technical Skills

• Advanced proficiency in Xero
• Experience with financial reconciliation processes
• Familiarity with Halaxy (highly desirable)
• Comfortable working across multiple digital platforms and systems
• Strong data entry and record management skills

Candidate Profile

You SHOULD Apply If

• You have strong experience using Xero for bookkeeping and reconciliations
• You enjoy working with financial data and maintaining accuracy
• You are highly organized and detail-oriented
• You can work independently and follow established procedures
• You are comfortable reconciling information across multiple systems
• You consistently meet deadlines and maintain high-quality work

You Should NOT Apply If

• You have limited or no experience using Xero
• You struggle with repetitive financial and data-entry tasks
• You have difficulty maintaining accuracy in financial records
• You require close supervision to complete routine work
• You are uncomfortable working with accounting software and reconciliations

Other Information

Preferred Qualifications

• Experience using Halaxy or similar healthcare practice management systems
• Experience supporting allied health, healthcare, or medical practices
• Familiarity with financial reporting and external accounting processes
• Understanding of revenue tracking, expense management, and payment reconciliation

Additional Benefits / Highlights

• Fully remote position
• Flexible work schedule within Queensland business hours
• Part-time workload (20 hours per week)
• Opportunity to work within the healthcare sector
• Structured processes and established workflows
• Immediate start available
• Long-term remote work opportunity for the right candidate