Billing & Invoice Coordinator

Company

Sagan Recruitment

Salary / Compensation

• Up to $2,000 USD/month
• Independent Contractor position

Overview / Job Description

Sagan Recruitment is seeking a Billing & Invoice Coordinator to support a growing U.S.-based commercial services company. This fully remote role is responsible for reviewing, verifying, and delivering customer invoices while ensuring billing accuracy, completeness, and compliance with customer-specific requirements.

The ideal candidate is highly detail-oriented, thrives in a fast-paced, high-volume environment, and takes ownership of resolving billing discrepancies to ensure invoices are delivered accurately and on time.

Responsibilities

Billing & Invoice Processing

• Review and verify customer invoices before submission
• Ensure billing information is complete, accurate, and compliant with customer requirements
• Validate customer details, billing entities, purchase order numbers, payment terms, pricing, and bill-to information
• Process approximately 50–65 invoice-ready jobs per day
• Ensure invoices are delivered on the same day whenever possible

Documentation Verification

• Verify all required supporting documentation before invoices are submitted
• Review work orders, purchase orders, photos, certificates, and related records
• Ensure invoice packages meet customer-specific documentation requirements

Billing Issue Resolution

• Monitor billing exceptions, rejected portal submissions, and bounced invoices
• Resolve billing discrepancies promptly
• Coordinate with internal teams to obtain missing information and correct invoice errors
• Maintain daily exception reports and track outstanding billing issues through resolution

Billing Operations

• Submit invoices through customer billing portals when required
• Maintain high billing quality and accuracy standards
• Ensure all billing activities meet company expectations and deadlines

Requirements

Experience

• Minimum of 2 years of experience in billing, invoicing, or a high-volume transactional support role
• Experience processing large volumes of invoices with exceptional accuracy
• Experience working in fast-paced operational environments

Skills & Competencies

• Strong attention to detail and accuracy
• Excellent written and verbal English communication skills
• Strong organizational and analytical skills
• Excellent problem-solving abilities
• Ability to manage multiple priorities and meet daily deadlines
• Comfortable learning new software and working across multiple systems
• Proficiency in Microsoft Office, particularly Excel

Preferred Experience

• Experience with B2B or commercial invoicing
• Experience working with purchase orders (POs)
• Familiarity with customer billing portals
• Experience reviewing work orders, service documentation, photos, and certificates before invoicing
• Proven track record of maintaining high billing accuracy in high-volume environments
• Willingness to complete a practical invoice-review assessment during the interview process

Candidate Profile

You SHOULD Apply If

• You have experience processing high volumes of invoices accurately
• You are highly organized and detail-oriented
• You enjoy identifying and resolving billing discrepancies
• You are comfortable working with multiple software systems
• You can consistently meet daily productivity targets
• You communicate effectively in English
• You thrive in structured, deadline-driven environments

You Should NOT Apply If

• You have little or no billing or invoicing experience
• You struggle with accuracy or attention to detail
• You have difficulty managing multiple priorities
• You are uncomfortable working in a high-volume environment
• You are not proficient with Microsoft Excel
• You cannot complete billing tasks within daily deadlines

Other Information

Additional Benefits / Highlights

• Fully remote position (open globally)
• Independent Contractor opportunity
• Monday–Friday schedule (9:00 AM – 5:00 PM EST)
• Opportunity to work with a growing U.S.-based commercial services company
• High-performance international remote work environment
• Exposure to U.S. commercial billing operations
• Practical invoice-review exercise included in the interview process
• Resume must be submitted in text-based PDF format
• Resume and introductory video must be submitted in English