Bookkeeping & Administrative Support Virtual Assistants

Company

20four7VA

Salary / Compensation

• Competitive rates
• Not specified

Overview / Job Description

20four7VA is seeking reliable and detail-oriented Bookkeeping & Administrative Support Virtual Assistants to provide remote financial and administrative support to clients across different industries.

Selected contractors may be matched with one or more clients based on their skills and availability. The role combines bookkeeping, accounting support, financial recordkeeping, and general administrative assistance, with all work performed remotely according to client-specific SOPs, workflows, and service expectations.

Contractors are expected to maintain a high level of accuracy, confidentiality, consistency, and professionalism while supporting clients with financial operations and day-to-day administrative activities.

Responsibilities

Bookkeeping & Financial Operations

• Record daily financial transactions, including sales, purchases, receipts, and payments
• Perform bookkeeping and accounting functions within QuickBooks
• Maintain accurate and up-to-date financial records
• Manage Accounts Payable, including vendor bills, supplier payments, and employee reimbursements
• Manage Accounts Receivable, including invoicing, payment tracking, and overdue account follow-ups
• Perform monthly bank and credit card reconciliations
• Track and categorize business expenses accurately
• Maintain the general ledger
• Track VA work hours and timesheets in QuickBooks
• Assist with payroll preparation and related bookkeeping activities
• Maintain the client’s QuickBooks Tax Portal
• Organize documentation for tax preparation
• Generate financial reports, including Profit & Loss, Balance Sheet, and Cash Flow statements
• Support accountants during audits, tax preparation, and financial reporting

Administrative Operations

• Coordinate administrative operations and ensure processes are completed efficiently
• Monitor compliance with company policies and administrative procedures
• Follow operational workflows and ensure timely completion of assigned tasks
• Manage executive emails and correspondence
• Manage calendars and scheduling
• File, organize, and maintain company records and documentation

HR & Stakeholder Support

• Assist with employee onboarding
• Track employee timesheets
• Support leave management
• Coordinate with vendors, suppliers, service providers, and external stakeholders
• Handle outbound calls to clients and stakeholders using company-provided processes and contact lists

Business & Executive Support

• Review newsletters and company communications for accuracy and formatting
• Prepare presentations, reports, memos, and business documents
• Schedule meetings and appointments
• Manage executive travel arrangements
• Prepare travel itineraries, accommodations, and logistics
• Provide general executive and departmental administrative support

Requirements

Experience

• 2+ years of experience as a Bookkeeper, Administrative Assistant, or Virtual Assistant
• Proven bookkeeping or administrative support experience
• Experience with financial recordkeeping
• Experience using bookkeeping software such as QuickBooks or Xero
• Experience working independently with minimal supervision

Skills & Competencies

• Strong understanding of accounting principles
• Financial reporting knowledge
• Proficiency in QuickBooks, Xero, or similar bookkeeping platforms
• Strong organizational and time-management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Strong recordkeeping skills
• Ability to follow SOPs and established workflows
• Ability to work independently
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
• Proficiency in Google Workspace
• Strong administrative and coordination skills

Language Requirements

• English
• Neutral accent preferred

Candidate Profile

You SHOULD Apply If

• You have at least 2 years of bookkeeping, administrative, or virtual assistant experience
• You are comfortable working with QuickBooks, Xero, or similar software
• You understand basic accounting principles and financial reporting
• You have strong attention to detail and accuracy
• You can manage financial records confidentially
• You are organized and capable of managing multiple administrative responsibilities
• You are comfortable handling both financial and administrative tasks
• You can work independently with minimal supervision
• You are proficient in Excel, Word, PowerPoint, and Google Workspace
• You can consistently follow client-specific SOPs and workflows

You Should NOT Apply If

• You lack bookkeeping or administrative support experience
• You have no experience with accounting or bookkeeping software
• You struggle with financial accuracy or attention to detail
• You require constant supervision
• You are uncomfortable handling confidential financial information
• You struggle to follow established processes and SOPs
• You lack basic Microsoft Office and Google Workspace skills
• You cannot commit to the required 10 hours per week

Other Information

Additional Benefits / Highlights

• Fully remote / worldwide
• Part-time: 10 hours/week
• Monday–Friday schedule
• Daily working hours: TBD
• Independent Contractor opportunity
• Competitive rates
• Weekly payments
• Free training and upskilling
• Ongoing support and guidance
• Access to a supportive contractor community
• Various open roles available
• Opportunity to support clients across multiple industries
• Potential to be matched with one or more clients based on skills and availability
• No gender preference
• Any region accepted
• One VA position available
• Reporting contact to be determined