Buying assistant

Job Overview

Our client is looking for an Assistant Buyer to work with their senior buying team across all aspects of their role. There will be a strong focus on reporting across all categories and vendors to assist buyers in making decisions quickly on which products to range or delete, along with all associated promotional activity. Competitive comparison reports will also be required. This is a hands-on remote role where you’ll help ensure deals are executed quickly, stock flows efficiently, and margin opportunities are maximized.

Schedule

• Monday – Friday, 9:00 AM – 6:00 PM [AEST], with 1 hour unpaid break (40 work hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Responsibilities

• Assist the buyer with credits
• Assist with organizing weekly promotional end-of-display displays
• Assist buyers with allocations, including key allocation quantities on the wholesaler website
• Assist buyers to POST merch plans on STOR – IQ for selected categories
• Assist buyers with weekly feedback to stores, including sales, margin, and promotional results
• Assist buyers with scheduled range reviews
• Assist buyers with direct supplier/ vendor performance reports; Purchase reports for supplier reviews and rebate claims
• Assist buyers with seasonal events (Christmas & Easter)
• Assist buyers with Ad hoc requests from stores
• Assist buyers with weekly catalogue spreadsheet preparation
• Assist the buyer to ensure all Transfer and Purchase orders are up to date
• Assist buyers to follow up/ investigate large stock adjustments at the store level
• Prepare weekly reports on sales performance, margin, stock cover, and aged inventory
• Maintain product data, including barcodes, pack sizes, and compliance details
• Assist in setting retail prices aligned to target GP%
• Assist the buyer in raising and managing purchase orders accurately and urgently where required
• Monitor sell-through rates and flag slow-moving or aged stock

Requirements

• 1+ year in retail administration, buying support, merchandising, or supply chain
• Strong Excel / Google Sheets skills (formulas, margin calculations, basic modelling)
• Understanding of gross profit, sell-through, and markdown impact
• High attention to detail; errors in cost or quantity directly impact margin
• Comfortable working in a fast-paced environment
• Strong written & verbal communication skills for team interaction
• High Competency in English
• Self-motivated and able to work independently in a remote setting

What Success Looks Like

• Reporting is done accurately and on time according to the weekly schedule
• Taking responsibility to execute time-consuming tasks so the buyer can focus on sourcing and negotiating, knowing that preparation/data is accurate and completed
• Over time, to gain sufficient knowledge and skills to perform most buyer tasks at 75% capacity independently
• Proactive individual who is keen to support their senior buying team to make them successful

Ideal Candidate

• You thrive in a value-driven, fast-paced environment and enjoy working with numbers
• You are keen to please and be part of a supportive team