Client Project Coordinator (ClickUp/Frame.io)

Company

Video Production Agency (Educational & Technology Brand Content)

Salary / Compensation

• Not specified

Overview / Job Description

Join a fast-paced video production agency that creates educational and brand content for leading technology companies. The team delivers high-impact projects, including product launch videos and large-scale brand campaigns where precision, speed, and quality are essential.

As a Client Project Coordinator, you will oversee project workflows from initial brief to final delivery, serving as the central point of coordination between clients and creative teams. This role is ideal for an organized, proactive professional who thrives in deadline-driven environments and can effectively manage multiple moving parts across high-profile productions.

Schedule

• Monday to Friday
• 11:00 AM – 8:00 PM (US Pacific Time)
• 1-hour unpaid break
• 40 hours per week

Responsibilities

Project Coordination & Workflow Management

• Manage end-to-end project coordination through ClickUp from project brief to final delivery
• Proactively move tasks through workflow stages to prevent delays and bottlenecks
• Assign tasks based on project priorities, deadlines, and team capacity
• Support time-sensitive campaigns and product launch initiatives

Client Communication & Stakeholder Management

• Facilitate communication between clients, creative directors, editors, and designers
• Maintain prompt, professional response times for client updates and inquiries
• Ensure project visibility and alignment across all stakeholders

Review & Quality Control

• Coordinate video review and feedback cycles using Frame.io
• Track revisions and ensure feedback is communicated accurately to production teams
• Help maintain project quality standards and delivery timelines

Documentation & Asset Management

• Maintain organized Google Drive folder structures and creative asset libraries
• Manage project documentation and ensure accessibility of production resources
• Support efficient file organization and workflow processes

Team Collaboration

• Lead daily stand-up meetings and monitor project progress
• Collaborate closely with production and creative teams to ensure smooth execution
• Foster accountability and transparency across project workflows

Requirements

Experience

• 3+ years of production coordination, project management, or similar experience
• Background working within creative agencies, social media agencies, or content production environments
• Experience collaborating with film crews, media teams, or studio production environments

Skills & Competencies

• Advanced ClickUp proficiency (power-user level)
• Extensive experience with Google Workspace, including Sheets, Docs, Drive, and file management
• Strong client-facing communication skills and professional presence
• Exceptional attention to detail
• Excellent follow-up, organization, and deadline management skills
• Highly proactive with the ability to anticipate and resolve workflow challenges
• Ability to manage multiple projects simultaneously in a fast-paced environment

Candidate Profile

You SHOULD Apply If

• You excel at managing complex projects and coordinating multiple stakeholders
• You are highly organized and detail-oriented
• You thrive in fast-paced creative production environments
• You enjoy keeping projects on track and ensuring deadlines are met
• You are proactive and comfortable taking ownership of project outcomes

You Should NOT Apply If

• You struggle with organization or task prioritization
• You are uncomfortable working in deadline-driven environments
• You prefer minimal client or team communication
• You have limited experience with project management tools and workflow systems
• You find it difficult to manage multiple moving parts simultaneously

Other Information

Nice-to-Have

• Experience using Frame.io or similar video review platforms
• Previous experience working with technology brands
• Understanding of creative asset management and production workflows

Additional Benefits / Highlights

• Permanent remote work arrangement
• Immediate hiring opportunity
• Health insurance coverage for eligible locations
• Opportunity to work on major technology brand campaigns and product launches
• Exposure to high-visibility content viewed by millions of people worldwide
• Collaborative environment with creative and production professionals
• Central role in delivering high-impact projects from concept to completion