Construction Project Coordinator

Company

Pavago

Salary / Compensation

• $1,500 – $2,000 USD per month

Overview / Job Description

Pavago is hiring a full-time remote Construction Project Coordinator on behalf of one of its clients. This role supports the successful execution of commercial construction projects from pre-construction through project completion by overseeing project administration, contract management, bonding, billing, and documentation.

The Construction Project Coordinator will work closely with project managers, contractors, municipalities, vendors, and clients to ensure construction projects remain organized, compliant, and on schedule. The role requires strong attention to detail, construction administration experience, and the ability to manage multiple projects during U.S. business hours.

Responsibilities

Contracts & Bonding Management

• Review and manage commercial construction contracts throughout the project lifecycle.
• Coordinate bid bonds, performance bonds, and maintenance bonds.
• Prepare and submit bonding documentation accurately and on time.
• Communicate with bonding companies, municipalities, and general contractors.
• Track contract compliance and maintain organized project documentation.

AIA Billing & Project Administration

• Prepare and submit AIA billing packages.
• Maintain and update Schedule of Values (SOV).
• Track retainage and project payment milestones.
• Ensure billing submissions are accurate and completed on schedule.
• Monitor deadlines and proactively identify potential billing or payment issues.

Project Systems & Documentation Management

• Maintain project documentation within Buildertrend.
• Track project schedules, milestones, receipts, and progress.
• Keep project records accurate, organized, and up to date.
• Maintain CRM and project management system integrity.
• Support leadership with project reporting and visibility.

Administrative & Project Coordination

• Coordinate communication with clients, contractors, vendors, municipalities, and project stakeholders.
• Support pre-construction and pre-sales administrative activities.
• Organize contracts, permits, and project documentation.
• Assist project managers with day-to-day operational coordination.
• Participate in weekly project meetings and provide project updates.

Requirements

Experience

• Experience working with commercial construction contracts.
• Hands-on experience preparing AIA billing and payment applications.
• Experience managing Schedule of Values (SOV).
• Knowledge of bid bonds, performance bonds, and maintenance bonds.
• Experience tracking retainage and construction billing documentation.

Skills & Competencies

• Strong proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent written and verbal English communication skills.
• Outstanding organizational and time-management skills.
• Ability to manage multiple construction projects simultaneously.
• Exceptional attention to detail and documentation accuracy.
• Strong ownership mindset with excellent follow-through.
• Ability to identify and resolve issues proactively.
• Professional communication skills when working with contractors, municipalities, vendors, and internal teams.

Nice to Have

• Experience using Buildertrend or similar construction management software.
• Background in commercial construction, landscaping, or project management.
• Experience using CRM and project tracking systems.
• Basic bookkeeping or accounting experience within the construction industry.
• Familiarity with construction financial reporting and payment tracking.

Candidate Profile

You SHOULD Apply If

• You have experience coordinating commercial construction projects.
• You are highly organized and detail-oriented.
• You thrive in structured, deadline-driven environments.
• You can effectively manage multiple projects at the same time.
• You take ownership of your work and follow through on responsibilities.
• You communicate professionally with clients, contractors, vendors, and internal teams.
• You proactively identify and resolve project issues before they escalate.

You Should NOT Apply If

• You lack experience with commercial construction administration.
• You are unfamiliar with AIA billing, bonding, or construction contracts.
• You struggle to manage multiple deadlines and projects simultaneously.
• You are not comfortable working with detailed documentation and compliance requirements.
• You have limited proficiency with Microsoft Excel or construction management systems.

Other Information

Position Details

• Full-time remote position.
• Working hours aligned with U.S. business hours.

Tools & Technologies

• Buildertrend (Preferred)
• Microsoft Excel
• Microsoft Office Suite
• CRM Systems
• Construction Project Management Software

Key Performance Indicators (KPIs)

• Accurate and timely AIA billing submissions.
• Successful management of bonding documentation and deadlines.
• Accuracy of project records and CRM data.
• Timely completion of contract administration tasks.
• Reduced billing delays and payment issues.
• Effective coordination across multiple active projects.
• Consistent adherence to project deadlines and documentation requirements.

Career Growth & Benefits

• Fully remote work environment.
• High-impact role supporting commercial construction projects.
• Opportunity to work closely with experienced project managers and leadership.
• Strong ownership over construction project administration and coordination.
• Exposure to contracts, bonding, billing, and construction operations.
• Clear career progression into:
  • Senior Project Coordinator
  • Construction Operations Manager
  • Project Manager
  • Construction Operations Lead

Interview Process

• Initial Phone Screen
• Spark Hire Intro Video (3–5 minutes)
• Final Client Interview
• Offer & Background Verification