Data entry and compliance coordinator

Job Overview

Our client is seeking a Data Entry & Compliance Coordinator to provide daily administrative, documentation, and data entry support for their remote team. In this role, you will be responsible for keeping digital filing systems organized and ensuring that team files, operational logs, and system data are entered accurately and on time. This is an entry-to-junior-level position perfect for a detail-oriented virtual professional who enjoys organizing digital data, checking forms for missing information, and supporting backend company workflows.

Client Overview

Our client is a 501(c)(3) nonprofit headquartered in Illinois, with 12 years of continuous service to youth and families in Peoria’s highest-need communities. The company operates multiple concurrent grant-funded programs including youth workforce development, college access mentoring, scholarship accumulation, pre-apprenticeship training, violence prevention, civic engagement, and behavioral health services. The company currently manages awards from DCFS, IDHS, ICJIA, DCEO, and federal workforce development funders — totaling over $1.3 million in annual program activity.

Schedule

• Monday – Friday, 9:00 AM – 6:00 PM CT, with 1 hour unpaid break (40 hours per week) Note: Schedule can also be flexible.

Responsibilities

• Routine Data Entry & System Updates:Input daily operational data, logs, and updates into internal company databases and tracking systems; update tracking sheets (Google Sheets/Excel) with daily or weekly counts, activity metrics, and status updates; ensure all data entry is completed accurately, looking out for typos, missing fields, or incorrect dates.
• Digital File Management & Organization:Create, label, and maintain digital folders in Google Drive (or similar cloud storage) following company formatting rules; sort and file uploaded documents (such as forms, logs, and receipts) into their proper digital locations; review digital files to ensure all required signatures, dates, and pages are present and complete.
• Compliance Checking & Flagging: Review daily forms and submission logs turned in by field staff or team members to ensure they meet basic company standards; identify and flag incomplete forms, expired records, or missing information and report them directly to the supervisor; help follow up with team members to gather missing documentation or corrections.
• General Administrative Support: Assist supervisors in compiling simple data summaries (e.g., total entries for the week, number of active profiles) for routine updates; run basic, pre-configured data reports from internal systems as requested; support other general virtual assistant tasks and data organization projects as needed.

Requirements

• 1+ years of experience in a virtual assistant, data entry clerk, or general office administrative role.
• Proven reliability working in a remote, work-from-home setup with a stable internet connection.
• Good proficiency with Google Workspace (Google Drive, Docs, Sheets) and Microsoft Excel.
• High attention to detail—ability to spot missing signatures, mismatched names, or formatting errors easily.
• Strong organizational skills and the ability to follow a checklist or step-by-step instructions carefully.
• Good written communication skills for internal team messaging (Slack, Teams, or email).

Qualifications

• Familiarity with data entry for workforce, customer tracking (CRM), or basic project management tools is preferred.
• Experience maintaining highly confidential or sensitive digital records is a plus.