Event operations coordinator

• Leads planning and execution of TalentPop events including Sales dinners with Partners/prospects, Event planning around Conferences, HQ and Global team gatherings, off-sites, retreats, leadership meetings, and other internal celebrations
• Coordinates flight bookings and travel logistics for team members, ensuring cost efficiency and alignment with company travel policies
• Identifying potential venue options/booking reservations
• Manages vendor sourcing and communication including venues, catering, AV, entertainment, décor, and third-party production partners
• Oversees event budgets, tracks expenses, negotiates contracts, and ensures cost control
• Creates detailed event timelines, run-of-show documents, and execution checklists to ensure flawless delivery
• Ensures consistent brand representation across all events, aligning with company standards and messaging
• Partners closely with the Partnerships Team to support external activations, conferences, sponsorships, and co-branded events
• Maintains knowledge of trends, best practices, and emerging technologies within event planning, experiential marketing, and corporate travel coordination
• Serves as the main point of contact for event-related inquiries from internal teams, partners, and vendors
• Provides regular event updates and communications to stakeholders
• Develops and maintains internal event planning processes, templates and best practices to streamline execution including: Google Sheet, Notion
• Identifies opportunities to enhance attendee experience, engagement, and overall event impact
• Develops, supports, and manages the setup and ongoing administration of the company’s charitable entity, including coordination of required documentation, compliance, partnerships, and operational processes
• Leads planning and execution of philanthropic initiatives, including charitable events, donation drives, community partnerships, and volunteer programs in alignment with company values and brand mission

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• Excellent communication and cross-functional collaboration skills
• Strong vendor negotiation and budget management experience
• Ability to work independently in a remote environment while driving initiatives forward
• Excellent attention to detail and problem-solving skills