Executive assistant

• Support leadership meetings: take structured notes, track decisions, and ensure follow through.
•    Manage calendars, meetings, and scheduling across multiple time zones
• Coordinate internal and external communication, including emails and follow-ups
• Assist with inbox management and prioritization of tasks
• Organize documents, reports, meeting notes, and operational trackers
• Support travel planning, bookings, and itinerary coordination
• Handle administrative and operational tasks as delegated by the executive
• Coordinate with clients, vendors, and team members professionally
• Assist with research, presentations, and light project coordination
• Maintain confidentiality and professionalism in all communication
• Help improve organization, systems, and overall workflow efficiency

Requirements

Requirements.

•  Previous experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or similar role
• Strong written and verbal English communication skills
• Excellent organizational and time management abilities
• Ability to prioritize tasks and work independently
• Comfortable working in a fast-paced environment with shifting priorities
• Strong attention to detail and problem-solving skills
• Proficiency with Google Workspace (Gmail, Google Docs, Sheets, Calendar)
• Experience with Slack, Zoom, Notion, Asana, ClickUp, or similar tools is a plus
• Reliable internet connection and ability to work remotely

Preferred

•  Experience supporting multiples entities.
• Proactive and solution-oriented mindset
• Professional, polished, and dependable
• Strong sense of ownership and accountability
• Comfortable supporting founders or leadership teams
• Able to anticipate needs and follow through with minimal supervision