Executive Assistant

Company
Sagan Recruitment / Healthcare Organization

Salary / Compensation

• $2,000 USD/month

Overview / Job Description

Sagan represents a growing healthcare organization focused on delivering high-quality, patient-centered care. The organization is seeking a dependable and highly organized Executive Assistant to provide dedicated personal and administrative support to a senior healthcare leader.

The Executive Assistant will manage personal scheduling, calendars, appointments, information organization, follow-ups, external communications, and additional administrative projects. The role requires someone who takes full ownership of assigned responsibilities, works proactively, and can move priorities forward with minimal supervision.

The successful candidate should be highly organized, resourceful, detail-oriented, discreet, and capable of handling confidential personal and professional information.

Responsibilities:

Calendar & Schedule Management

• Manage a busy personal calendar
• Schedule appointments, meetings, and time-sensitive activities
• Manage commitments, reminders, and schedule changes
• Anticipate potential scheduling conflicts
• Proactively recommend solutions to scheduling issues

Personal & Administrative Support

• Coordinate personal appointments and activities
• Support additional personal administrative tasks
• Manage special projects as assigned
• Track outstanding requests and follow-up items
• Ensure assigned tasks are completed accurately and on time

Information & Document Organization

• Organize important information, documents, notes, and personal records
• Maintain accessible and well-organized information systems
• Research information when requested
• Present research findings in a concise and organized manner

Communication & Coordination

• Communicate with service providers, offices, and external contacts
• Coordinate appointments and other external activities
• Provide clear updates on completed tasks
• Communicate pending items and potential issues proactively
• Maintain professional communication with a variety of contacts

Confidentiality & Ownership

• Handle confidential personal and professional information with discretion
• Take full ownership of assigned responsibilities
• Follow tasks through to completion
• Work independently with minimal supervision
• Maintain accuracy across multiple priorities

Requirements:

Experience

• Previous experience as an Executive Assistant, Personal Assistant, or similar high-level support role
• Experience with calendar management and scheduling
• Experience coordinating appointments and time-sensitive activities
• Experience organizing information and administrative tasks

Administrative Skills

• Calendar management
• Appointment coordination
• Task and deadline tracking
• Information organization
• Document management
• Research
• Personal administrative support
• External contact coordination

Skills & Competencies

• Excellent written and verbal English communication
• Strong organizational skills
• Exceptional attention to detail
• Strong follow-through
• High level of personal accountability
• Resourceful problem-solving ability
• Sound judgment
• Ability to work independently
• Professional and responsive communication style
• Ability to manage multiple priorities
• Strong discretion and confidentiality
• Proactive approach to task management

Nice-to-Have Skills

• Experience supporting a healthcare executive
• Experience supporting a physician
• Experience supporting a founder or senior leader
• Familiarity with calendar-management tools
• Familiarity with task-management tools
• Experience with documentation and information-organization systems
• Experience managing both personal and professional priorities

Candidate Profile: You SHOULD Apply If

• You have previous Executive Assistant, Personal Assistant, or similar high-level support experience
• You are highly organized and detail-oriented
• You are proactive rather than waiting for instructions
• You take ownership of tasks from start to completion
• You can manage a busy calendar effectively
• You are comfortable coordinating personal appointments and commitments
• You can anticipate scheduling conflicts and recommend solutions
• You communicate clearly and professionally in English
• You are resourceful and capable of solving problems independently
• You can handle confidential information with discretion
• You are comfortable managing multiple priorities
• You can work independently with minimal supervision
• You are comfortable working MST hours

You Should NOT Apply If

• You have no relevant Executive Assistant, Personal Assistant, or high-level administrative experience
• You require constant supervision to complete tasks
• You struggle with organization or attention to detail
• You frequently miss deadlines or fail to follow up
• You are uncomfortable managing personal schedules and appointments
• You cannot handle confidential information appropriately
• You are uncomfortable communicating with external contacts
• You struggle to manage multiple priorities
• You cannot work Monday–Friday during the required MST schedule

Other Information:

Additional Benefits / Highlights

• Fully remote
• Global location eligibility
• Full-time position
• Independent contractor arrangement
• Monday–Friday schedule
• 9:00 AM–5:00 PM MST
• Direct support role for a senior healthcare leader
• Opportunity to work within a growing healthcare organization
• Combination of personal and professional administrative responsibilities
• Opportunity to take significant ownership of executive support activities

Application Requirements

• Resume must be submitted in text-based PDF format
• Scanned resumes are not accepted
• JPG/PNG resumes are not accepted
• Word documents (DOC/DOCX) are not accepted
• Resume and introductory video must be submitted in English

Required Skills

• Executive & Personal Assistant Support
• Calendar Management
• Appointment Scheduling
• Administrative Support
• Task Management
• Information Organization
• Confidentiality
• Executive Support