Company

Hire Overseas, EG

Salary / Compensation

• Not specified

Overview / Job Description

Hire Overseas is seeking an Executive Assistant (Claude AI) to support leadership within a fast-paced, AI-enabled operational environment. This role goes beyond traditional executive assistance by combining executive support, operations management, strategic coordination, and AI-assisted workflow execution into one highly autonomous position.

The ideal candidate is an AI-fluent operator who actively uses Claude AI, Claude Code, and related AI tools to improve productivity, automate workflows, and execute tasks at a high level. This role requires someone with strong ownership mentality, exceptional communication skills, and the ability to independently manage complex cross-functional responsibilities in ambiguous and fast-moving environments.

The role is fully remote and open to candidates located in Nigeria, the Philippines, Brazil, and Argentina.

Responsibilities:

Executive & Operations Support

• Manage calendars, communications, scheduling, and executive priorities across business functions
• Coordinate with teams, vendors, and external stakeholders professionally and efficiently
• Take ownership of projects from initial brief through execution and completion
• Anticipate operational needs and proactively resolve issues before escalation

AI-Driven Execution

• Use Claude AI for research, drafting, summarization, strategic support, and decision assistance
• Leverage Claude Code to build lightweight automations, workflows, and productivity tools
• Utilize Claude Cowork and related AI ecosystems to improve collaboration and execution speed
• Continuously identify opportunities to optimize workflows using AI-powered solutions

Project & Workflow Management

• Manage ongoing projects and track deliverables through completion
• Build and maintain systems for task tracking, documentation, and operational organization
• Identify blockers and risks early while proposing actionable solutions
• Keep leadership informed with concise, high-value updates and insights

Research & Strategic Support

• Conduct detailed research on business topics, competitors, tools, and opportunities
• Synthesize research into actionable reports and strategic summaries
• Support executive decision-making, meeting preparation, and operational planning

Cross-Functional & Ad Hoc Support

• Support a wide range of operational tasks including vendor coordination, process improvement, and content drafting
• Work across multiple business functions without needing narrowly defined responsibilities
• Bring initiative, urgency, and accountability to every assignment

Requirements:

Experience

• Prior experience in Executive Assistant, Chief of Staff, Operations, or high-ownership generalist roles
• Proven ability to manage complex cross-functional work independently
• Experience working in startup, founder-led, or fast-moving business environments is beneficial

AI & Technical Skills

• Hands-on daily experience using Claude AI, Claude Code, and Claude Cowork
• Ability to build lightweight automations or AI-assisted workflows
• Familiarity with AI productivity tools and operational optimization strategies

Skills & Competencies

• Strong written English communication skills across professional and operational settings
• Exceptional attention to detail and follow-through
• Strong organizational and prioritization abilities in fast-paced environments
• Ability to operate effectively with minimal oversight and high ambiguity
• Strong ownership mentality with proactive problem-solving skills

Nice to Have

• Experience with Notion, Linear, or other project management platforms
• Experience directly supporting founders or senior executives
• Familiarity with operational systems, process improvement, and AI-assisted productivity tools

Candidate Profile: You SHOULD Apply If

• You are highly proactive and solve problems independently
• You actively use AI tools to improve productivity and execution quality
• You thrive in fast-paced, high-ownership environments
• You enjoy balancing operations, communication, research, and execution work
• You are comfortable working directly with leadership on strategic priorities

You Should NOT Apply If

• You require constant supervision or detailed instructions before taking action
• You are uncomfortable working in ambiguous or rapidly changing environments
• You prefer narrowly scoped administrative work without strategic involvement
• You are not actively using AI tools in your daily workflow

Other Information:

Work Environment & Culture

• Fully remote work setup with flexible work environment
• Fast-moving AI-driven company culture focused on ownership and execution
• Direct collaboration with leadership and cross-functional teams
• Opportunity to work at the forefront of AI-assisted business operations

Application Requirements

Candidates must submit the following to be considered:

• Updated resume
• Short Loom video (1–2 minutes) explaining how you use Claude AI and Claude Code in your daily work and describing a complex problem you solved independently

Only candidates who submit a Loom video will proceed to the next stage of the hiring process.

Application Process Overview

• Initial application and prequalifying questions
• Video introduction submission
• Role-specific assessment or homework assignment (if applicable)
• Recruitment interview with the talent team
• Executive interview with senior leadership
• Final client interview
• Background and reference checks
• Formal job offer for selected candidates