Company

Hire Overseas, EG

Salary / Compensation

Not specified

Overview / Job Description

Hire Overseas is seeking a highly capable Executive Assistant to serve as a strategic operational partner to a senior investor and entrepreneur managing multiple investments, ventures, and global relationships. This role goes far beyond traditional executive support and functions as a force multiplier that enables faster decision-making, stronger execution, and structured management of complex initiatives.

The ideal candidate is highly organized, systems-oriented, and comfortable operating across multiple parallel workstreams. You will be responsible for turning conversations, ideas, and relationships into structured systems, tracked workflows, and actionable execution plans.

This role is fully remote and designed for someone who thrives in fast-moving, high-trust environments requiring discretion, judgment, and strong operational discipline.

Responsibilities:

Executive Scheduling & Calendar Management

• Manage complex calendars across multiple time zones
• Prioritize meetings based on strategic value and urgency
• Prepare structured daily and weekly briefs for leadership
• Coordinate domestic and international travel logistics

Relationship Intelligence & CRM Management

• Maintain and update a structured CRM of investors, founders, advisors, and operators
• Capture meeting notes, insights, and strategic context
• Track introductions, follow-ups, and relationship progress
• Build structured mapping of relationships across sectors and geographies

Investment & Deal Coordination

• Track investment pipelines, including deal flow and co-invest opportunities
• Maintain dashboards for diligence progress and allocation tracking
• Organize investment materials and supporting documentation
• Prepare briefing documents for investor and partner meetings

Strategic Projects & Execution Support

• Track timelines and execution of venture and investment initiatives
• Coordinate cross-functional tasks to move projects from idea to execution
• Conduct research on markets, companies, and strategic themes
• Ensure consistent progress across multiple active workstreams

Events & Network Coordination

• Organize investor dinners, private events, and curated gatherings
• Manage guest lists, invitations, venues, and logistics
• Support conference participation and speaking engagements
• Track post-event follow-ups and relationship engagement

Selective Personal Support

• Assist with occasional personal scheduling and logistics
• Support travel planning and select family-related coordination when required

Requirements:

Experience

• 4–8+ years of experience supporting executives, founders, investors, or senior leadership
• Experience operating in high-trust, high-discretion environments
• Background in operations, consulting, finance, strategy, or executive support is beneficial

Skills & Competencies

• Strong organizational and systems-thinking ability
• Proven experience managing calendars, CRM systems, and project workflows
• Ability to synthesize complex information into structured outputs
• Excellent written and verbal communication skills
• Strong ability to work independently with minimal supervision

Behavioral Traits

• High level of discretion and judgment
• Strong curiosity and ability to learn new industries quickly
• Structured, proactive, and execution-oriented mindset
• Comfortable operating across ambiguous and fast-moving environments

Nice to Have

• Experience in venture capital, family offices, or investment environments
• Familiarity with CRM and relationship management systems
• Experience coordinating high-level events or investor gatherings
• Background in startup or venture-building environments

Candidate Profile: You SHOULD Apply If

• You excel at turning complexity into structured execution
• You enjoy supporting high-level decision-makers in fast-paced environments
• You are highly organized and proactive in managing multiple priorities
• You are comfortable handling sensitive information with discretion
• You enjoy building systems that make people more effective

You Should NOT Apply If

• You struggle with ambiguity or shifting priorities
• You prefer narrowly defined administrative tasks
• You are not comfortable operating in high-trust environments
• You require close supervision to complete work

Other Information:

Work Environment & Culture

• Fully remote role with flexible structure
• High-trust, high-ownership operating environment
• Direct exposure to investors, founders, and venture activity
• Fast-moving ecosystem involving investments and global relationships
• Significant autonomy in shaping operational systems

Application Requirements

Candidates must submit:

• Updated resume
• Short 1–2 minute Loom video explaining relevant experience supporting senior executives or investors and how you structure execution from ideas and conversations

Only candidates who submit a Loom video will proceed to the next stage of the hiring process.

Application Process Overview

• Initial application and prequalifying questions
• Video introduction submission
• Role-specific assessment or homework assignment (if applicable)
• Recruitment interview with the talent team
• Executive interview with senior leadership
• Final client interview
• Background and reference checks
• Formal job offer for selected candidates