Executive Operations Assistant

Company

Confidential Client

Salary / Compensation

• $1,800–$2,100 USD/month
• Final compensation based on experience and location

Overview / Job Description

A growing hospitality management organization is seeking an Executive Operations Assistant to provide executive and operational support across a portfolio of hotels, restaurants, and business operations. This fully remote role is responsible for coordinating communication, documenting meetings, tracking action items, managing executive schedules, and supporting strategic initiatives that keep business operations running efficiently.

The ideal candidate is highly organized, proactive, and detail-oriented, with experience supporting senior leadership in fast-paced environments. This role requires exceptional follow-through, strong communication skills, and the ability to create structure and accountability across multiple teams.

Responsibilities

Meeting Management & Documentation

• Attend meetings and accurately document discussions, decisions, and action items
• Prepare and distribute meeting summaries and follow-up documentation
• Track action items and ensure accountability across stakeholders
• Ensure meeting outcomes are clearly communicated
• Represent leadership in meetings when appropriate

Executive Support

• Manage executive calendars, meeting schedules, and appointment coordination
• Support leadership with daily operational priorities
• Manage follow-up communications and ongoing initiatives
• Provide administrative and operational assistance
• Help executives remain organized and focused on strategic objectives

Communication & Information Management

• Follow up with department leaders, vendors, and stakeholders
• Gather information and provide regular updates to leadership
• Conduct research and prepare reports as needed
• Act as a communication bridge across departments
• Support efficient information flow throughout the organization

Operational Coordination

• Monitor project progress, deadlines, and organizational priorities
• Track commitments and deliverables across teams
• Identify risks, roadblocks, and issues requiring executive attention
• Escalate unresolved action items when necessary
• Support execution of operational initiatives and strategic projects

Project & Initiative Support

• Assist with special projects and cross-functional business initiatives
• Coordinate follow-up activities across departments
• Maintain visibility into ongoing projects and organizational priorities
• Support project tracking and execution
• Contribute to operational efficiency and organizational accountability

Requirements

Experience

• 3+ years of experience as an Executive Assistant, Operations Assistant, or in a similar role
• Experience supporting senior leadership or executive teams
• Experience attending meetings and documenting discussions, decisions, and action items
• Experience preparing meeting summaries and follow-up documentation
• Experience coordinating calendars, meetings, and scheduling requests
• Experience managing follow-up communications and ongoing initiatives
• Experience gathering information from stakeholders and department leaders
• Experience conducting research and preparing reports
• Experience tracking projects, deadlines, and organizational priorities
• Experience supporting operational initiatives and cross-functional projects
• Experience in hospitality, restaurants, retail, or multi-location construction is preferred

Skills & Competencies

• Excellent meeting documentation and note-taking skills
• Strong action-item tracking and accountability management
• Strong calendar management and scheduling coordination skills
• Excellent communication and stakeholder management abilities
• Strong research and information-gathering skills
• Excellent organizational and time management abilities
• Strong project coordination and operational support skills
• High attention to detail and follow-through
• Ability to manage multiple priorities simultaneously
• Ability to work independently with minimal supervision
• Proficiency with Microsoft Office
• Proficiency with Google Workspace
• Proficiency with Zoom
• Proficiency with Microsoft Teams
• Proactive, resourceful, and highly accountable
• Comfortable escalating issues and identifying operational risks

Candidate Profile

You SHOULD Apply If

• You have experience supporting senior executives or leadership teams
• You excel at meeting coordination, documentation, and follow-up
• You are highly organized and detail-oriented
• You enjoy coordinating projects and improving operational efficiency
• You communicate effectively with stakeholders across multiple departments
• You are proactive and capable of working independently
• You thrive in fast-paced, collaborative environments
• You are available to work during U.S. business hours (9:00 AM – 5:00 PM EST)

You Should NOT Apply If

• You have little or no executive support experience
• You struggle with organization, prioritization, or follow-through
• You are uncomfortable managing multiple projects simultaneously
• You prefer narrowly defined responsibilities over cross-functional coordination
• You require close supervision to manage your workload
• You cannot work during U.S. business hours

Other Information

Additional Benefits / Highlights

• Fully remote position
• Open to candidates in Africa, LATAM, and Eastern Europe
• $1,800–$2,100 USD/month
• Standard schedule: 9:00 AM – 5:00 PM EST
• Opportunity to become a trusted operational partner to executive leadership
• High-impact role supporting operations, project coordination, and strategic initiatives
• Exposure to hospitality, restaurant, and multi-location business operations
• Collaborative environment with cross-functional leadership interaction
• Opportunity to improve organizational efficiency and accountability
• Application process includes:
  • Complete the application form
  • Record a video showcasing your skills