Company

Sagan Recruitment

Salary / Compensation

• $1,500 – $2,000 USD/month

Overview / Job Description

Sagan Recruitment is an exclusive membership community that connects top international professionals with US-based businesses. The company helps executives, founders, and CEOs maximize the impact of global talent while creating access to high-performance remote work opportunities across Latin America, the Philippines, India, Pakistan, Bangladesh, Africa, and other international markets.

This role is a full-time, remote Executive/Virtual Assistant position supporting a fast-growing international company. The position focuses on providing comprehensive administrative and operational support to executives in a fast-paced global environment. The ideal candidate is highly organized, proactive, bilingual in Spanish and English, and capable of managing both business and personal administrative responsibilities with professionalism and efficiency.

Responsibilities:

Executive & Administrative Support

• Manage email correspondence, scheduling, and calendar organization
• Coordinate appointments and maintain executive schedules
• Assist with day-to-day administrative and operational tasks
• Support executives with both business and personal task management

Travel & Coordination Management

• Plan itineraries and coordinate travel arrangements
• Book meetings, appointments, and reservations efficiently
• Ensure smooth scheduling and communication across multiple priorities
• Maintain organized workflows and scheduling systems

Research & Operational Support

• Conduct in-depth research for business and personal projects
• Organize priorities and workflows to improve operational efficiency
• Streamline processes and support ongoing business operations
• Assist with task tracking and project coordination

Communication & Collaboration

• Act as a communication bridge for internal and external contacts
• Maintain professional communication across multicultural environments
• Collaborate effectively with remote teams and executives
• Adapt quickly to evolving business needs and operational priorities

Tools & Process Adaptability

• Utilize productivity and communication tools effectively
• Learn and adapt to new software, tools, and workflows as needed
• Maintain organized digital documentation and communication systems
• Support process improvements within the remote work environment

Requirements:

Experience

• Previous experience as an Executive Assistant, Virtual Assistant, or Administrative Support Specialist preferred
• Experience supporting executives or managing administrative operations
• Experience working in remote and fast-paced environments preferred
• Experience supporting international teams or executives is an advantage

Skills & Competencies

• Fluent in both Spanish and English (spoken and written)
• Strong organizational and time management skills
• Excellent multitasking and prioritization abilities
• Strong attention to detail and problem-solving skills
• Proactive, independent, and solutions-oriented mindset
• Positive and cooperative personality with strong professionalism

Technical Skills

• Experience using Google Workspace including Docs, Sheets, Drive, and Calendar
• Familiarity with communication tools such as WhatsApp, Zoom, or Google Meet
• Experience using platforms such as Notion or similar productivity tools
• Familiarity with collaboration tools like Slack, Trello, or Asana preferred
• Comfortable adapting to new tools and software quickly

Candidate Profile: You SHOULD Apply If

• You are highly organized and proactive
• You enjoy supporting executives and managing operations efficiently
• You thrive in fast-paced remote work environments
• You are bilingual and confident communicating professionally in Spanish and English
• You are adaptable and comfortable handling multiple priorities simultaneously
• You are detail-oriented and solutions-driven

You Should NOT Apply If

• You struggle with multitasking and time management
• You are uncomfortable working independently in remote environments
• You have difficulty adapting to changing priorities and schedules
• You are not comfortable handling administrative coordination tasks
• You lack strong communication and organizational skills

Other Information:

Work Schedule

• Monday – Friday, 8:00 AM – 5:00 PM EST

Resume Submission Guidelines

• Submit resumes in text-based PDF format only
• Avoid scanned documents, JPG/PNG files, or Word documents
• Resume and introductory video submissions must be submitted in English

Additional Benefits / Highlights

• Fully remote global opportunity
• Work directly with international executives and teams
• Exposure to fast-growing international business operations
• Opportunity to manage diverse administrative and operational responsibilities
• Collaborative and high-performance remote work environment
• Flexible and dynamic day-to-day work experience