Legal Operations Coordinator

Company

Sagan Recruitment

Salary / Compensation

• Up to $2,500 USD/month
• Independent Contractor position

Overview / Job Description

Sagan Recruitment is seeking a Legal Operations Coordinator to support a U.S.-based law firm. This fully remote role provides administrative and operational support to three attorneys, ensuring they remain organized, meet deadlines, and stay focused on high-priority responsibilities.

The ideal candidate is highly organized, proactive, and detail-oriented, with excellent communication skills and the ability to anticipate needs, manage competing priorities, and maintain strict confidentiality while supporting busy legal professionals.

Responsibilities

Executive & Legal Administrative Support

• Provide daily administrative and operational support to three attorneys
• Manage calendars, appointments, meetings, and scheduling priorities
• Coordinate multiple calendars and resolve scheduling conflicts
• Prepare meeting agendas, supporting documents, and follow-up items
• Perform additional administrative and operational tasks as needed

Task & Deadline Management

• Monitor deadlines, action items, commitments, and outstanding requests
• Track delegated tasks and provide regular status updates
• Follow up proactively with attorneys, clients, and stakeholders
• Anticipate attorney needs and provide timely reminders
• Help prioritize competing requests and ensure critical tasks remain on schedule
• Identify potential delays or missing information and escalate issues when necessary

Documentation & Communication

• Draft, proofread, and organize professional emails and business correspondence
• Maintain organized electronic files, records, and internal documentation
• Ensure accurate record-keeping and document organization
• Maintain strict confidentiality when handling legal, business, and client information

Process Improvement & Operations

• Help improve administrative workflows and internal organizational processes
• Create and maintain efficient tracking systems where appropriate
• Support operational efficiency by ensuring consistent follow-through on responsibilities

Requirements

Experience

• Previous experience supporting multiple attorneys, executives, or senior leaders
• Experience providing executive, legal, or administrative support
• Experience working in fast-paced professional environments
• Previous law firm or legal environment experience preferred but not required

Skills & Competencies

• Exceptional written and spoken English communication skills
• Strong attention to detail and accuracy
• Excellent organizational, time management, and prioritization skills
• Ability to manage multiple competing priorities
• Strong follow-through and accountability
• Confidence managing up and following up with senior professionals
• Ability to anticipate needs and work proactively with minimal supervision
• High level of judgment, discretion, and confidentiality
• Ability to work independently and collaboratively in a remote environment
• Proficiency with Microsoft Office, Google Workspace, Zoom, and calendar management tools

Preferred Experience

• Experience supporting multiple attorneys simultaneously
• Familiarity with legal terminology, documentation, and administrative procedures
• Experience improving workflows and creating tracking systems
• Experience using legal practice management or document management software

Candidate Profile

You SHOULD Apply If

• You have experience supporting attorneys, executives, or senior leaders
• You are highly organized and exceptionally detail-oriented
• You excel at managing calendars, deadlines, and competing priorities
• You proactively anticipate needs and solve problems before they arise
• You communicate professionally and confidently in English
• You are comfortable managing up and following through on commitments
• You maintain confidentiality and exercise sound judgment
• You thrive in fast-paced remote work environments

You Should NOT Apply If

• You struggle to stay organized while managing multiple priorities
• You require constant supervision to complete tasks
• You have difficulty following up consistently on outstanding action items
• You are uncomfortable working with confidential legal or business information
• You have weak written communication or proofreading skills
• You are not comfortable supporting multiple senior professionals simultaneously

Other Information

Additional Benefits / Highlights

• Fully remote position (Global)
• Independent Contractor opportunity
• Salary up to $2,500 USD/month
• Monday–Friday work schedule (9:00 AM – 5:00 PM EST)
• Opportunity to support attorneys at a U.S.-based law firm
• High-performance international remote work environment
• Success is measured by:
  • Keeping attorneys organized
  • Preventing missed deadlines
  • Maintaining reliable follow-up
  • Communicating clearly
  • Ensuring priorities move forward proactively
• Resume must be submitted in text-based PDF format
• Resume and introductory video must be submitted in English