Marketing Operations & Administrative Assistant

Company

Confidential (Private Equity Firm)

Salary / Compensation

• $1,000 – $1,200 per month
• Final compensation determined based on experience and location

Overview / Job Description

A growing private equity firm is seeking a Marketing Operations & Administrative Assistant to support its marketing, CRM, and business development operations. The firm’s marketing team drives initiatives for both the organization and its portfolio companies, requiring strong operational processes, organized systems, and efficient execution.

This is a full-time, fully remote position supporting U.S.-based clients. The Marketing Operations & Administrative Assistant will manage CRM administration, marketing operations, campaign coordination, reporting, list development, and day-to-day administrative workflows. The ideal candidate is highly organized, detail-oriented, and thrives in process-driven environments while supporting multiple teams and priorities.

Location: Fully Remote (LATAM, Africa & Eastern Europe)
Working Hours: 9:00 AM – 5:00 PM EST

Responsibilities

Marketing Operations & CRM Management

• Maintain and organize HubSpot CRM data, workflows, and contact records
• Manage contact imports, list segmentation, tagging, and data cleanup
• Support lead tracking, routing, and categorization processes
• Generate and organize marketing and pipeline reports
• Maintain campaign tracking consistency across systems
• Support CRM integrations and ongoing data management

Marketing Infrastructure Support

• Assist with landing page creation and updates
• Build, format, and manage email campaigns
• Upload and organize creative assets and marketing collateral
• Maintain content libraries and repositories
• Support CRM and marketing system integrations
• Ensure marketing systems remain organized and operational

Campaign & Content Coordination

• Schedule and coordinate social media publishing
• Manage recurring content workflows and campaign execution tasks
• Support campaign launches across LinkedIn, Meta, Google, and email marketing channels
• Coordinate approvals, publishing timelines, and campaign deliverables
• Ensure marketing initiatives are launched accurately and on schedule

Design & Asset Coordination

• Coordinate inbound design requests
• Manage revision workflows with graphic designers
• Organize campaign assets and marketing collateral
• Support brand consistency across marketing materials
• Maintain organized and accessible creative assets

Event & Business Development Support

• Assist with event planning and logistics
• Organize attendee lists and outreach tracking
• Support distribution of business development materials
• Maintain documentation related to events and business development initiatives

Data Operations & Reporting

• Build and maintain target lists using ZoomInfo, LinkedIn, SPS, and similar tools
• Support audience segmentation and database enrichment
• Maintain marketing databases and audience uploads
• Generate recurring marketing and pipeline reports
• Organize intermediary coverage reports
• Track marketing-generated pipeline activity

Administrative & Organizational Support

• Coordinate calendars, scheduling, and meetings
• Assist with inbox management and follow-up activities
• Manage administrative workflows and inbound requests
• Prioritize tasks across marketing and business development teams
• Ensure approvals, deliverables, and follow-up actions are completed efficiently
• Support structured operational processes across departments

Requirements

Experience

• Experience supporting marketing operations, marketing coordination, administrative support, business development support, or similar operational roles
• Experience using HubSpot or a comparable CRM platform
• Experience managing CRM data, contact records, list segmentation, and database administration
• Experience supporting campaign execution and marketing workflows
• Experience coordinating projects, approvals, timelines, and deliverables
• Experience preparing marketing, pipeline, or business performance reports
• Experience supporting scheduling, coordination, and administrative operations
• Experience with ZoomInfo, LinkedIn, or similar research and list-building tools preferred

Skills & Competencies

• Strong organizational and project coordination skills
• Excellent attention to detail and process management abilities
• Strong CRM administration and data management skills
• Strong documentation and workflow management capabilities
• Ability to manage multiple priorities simultaneously
• Ability to maintain data accuracy and operational consistency
• Strong reporting and information organization skills
• Excellent collaboration and stakeholder coordination abilities
• Proactive, process-oriented mindset
• Ability to identify operational improvements and workflow efficiencies

Candidate Profile

You SHOULD Apply If

• You enjoy organizing systems, workflows, and operational processes
• You have experience with CRM administration and marketing operations
• You are highly detail-oriented and thrive in structured environments
• You can successfully manage multiple projects and deadlines
• You enjoy supporting marketing, business development, and leadership teams
• You are proactive and continuously look for process improvements

You Should NOT Apply If

• You have little or no experience with CRM systems or marketing operations
• You struggle with organization, documentation, or process management
• You are uncomfortable managing multiple priorities simultaneously
• You prefer creative-only roles with minimal operational responsibilities
• You are unavailable to work during U.S. business hours

Other Information

Additional Benefits / Highlights

• Fully remote position
• Open to candidates in LATAM, Africa, and Eastern Europe
• Standard working hours: 9:00 AM – 5:00 PM EST
• Opportunity to support a growing private equity firm’s marketing and business development operations
• Hands-on experience with CRM administration, campaign execution, and marketing infrastructure
• Exposure to marketing operations, business development, and organizational strategy
• Opportunity to improve operational processes and contribute directly to company growth
• Application process includes completing an application form and submitting a video showcasing your skills.