Office Manager

Company

Sagan Recruitment

Salary / Compensation

• $2,000 USD/month
• Independent Contractor position

Overview / Job Description

Sagan Recruitment is seeking an organized and proactive Office Manager to support a growing U.S.-based field services company. This fully remote role is responsible for overseeing administrative operations, vendor management, payroll coordination, onboarding, and internal communications to ensure efficient day-to-day business operations.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple operational responsibilities while collaborating with remote office and field teams. Fluency in both Spanish and English is essential for supporting employees, vendors, and customers.

Responsibilities

Vendor & Financial Operations

• Manage Accounts Payable and coordinate monthly vendor payments
• Communicate with vendors regarding invoices and payments
• Enter payments, checks, and credit card transactions into Aspire (or a similar ERP/CRM system)
• Match vendor charges with purchase receipts and ensure transaction accuracy
• Support payroll processing and related administrative activities

Administrative Operations

• Handle new hire paperwork and onboarding for field employees
• Manage DOT documentation and insurance administration
• Coordinate deductibles, renewals, remittances, and compliance documentation
• Support property, auto, general liability, and workers’ compensation claims
• Order office supplies and maintain administrative workflows
• Organize and maintain digital files, records, and documentation

Communication & Team Support

• Respond to customer inquiries and assist with issue resolution
• Communicate effectively with office staff, field employees, and vendors
• Support Spanish-speaking employees through clear bilingual communication
• Maintain professional communication across all departments

Operations & Coordination

• Ensure smooth coordination between office operations and field teams
• Manage multiple priorities while maintaining operational efficiency
• Support continuous improvement of administrative processes

Requirements

Experience

• 2+ years of experience in office management or administrative operations
• Hands-on experience supporting Accounts Payable, payroll administration, or financial reconciliations
• Experience using ERP or CRM systems (such as Aspire or similar)
• Experience managing multiple operational responsibilities in a remote environment

Skills & Competencies

• Fluent Spanish and strong written and spoken English
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work independently with minimal supervision
• Strong communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong administrative and operational coordination abilities

Preferred Experience

• Experience in field services, construction, landscaping, logistics, or similar industries
• Familiarity with U.S. payroll processes and payroll cycles
• Experience with HR tools or remote compliance processes
• Proficiency with cloud-based collaboration tools such as Google Workspace, Slack, or Asana
• Knowledge of QuickBooks Online

Candidate Profile

You SHOULD Apply If

• You have experience managing office or administrative operations
• You are fluent in Spanish and English
• You have experience supporting Accounts Payable and payroll administration
• You are highly organized and enjoy coordinating multiple operational functions
• You communicate effectively with employees, customers, and vendors
• You work well independently in a remote environment
• You thrive in fast-paced, collaborative organizations

You Should NOT Apply If

• You have little or no office management experience
• You are not fluent in both Spanish and English
• You have no experience with Accounts Payable or payroll support
• You struggle with organization or multitasking
• You are uncomfortable working independently in a remote role
• You cannot work Monday–Friday, 8:00 AM – 5:00 PM CST

Other Information

Additional Benefits / Highlights

• Fully remote position (LATAM / CEE preferred)
• Independent Contractor opportunity
• $2,000 USD/month
• Monday–Friday schedule (8:00 AM – 5:00 PM CST)
• Opportunity to support a growing U.S.-based field services company
• Diverse role covering finance, administration, HR support, and operations
• Collaborative, mission-driven remote work environment
• Opportunity to work with ERP systems and operational workflows
• Resume must be submitted in text-based PDF format
• Resume and introductory video must be submitted in English