Operations Project Manager / Operations Consultant

Company

Virtustant

Salary / Compensation

• Payment available in USD or local currency (candidate’s preference)
• Salary amount not specified
• Opportunity for a full-time remote position

Overview / Job Description

Virtustant is seeking an Operations Project Manager / Operations Consultant to support an operations consulting company that helps small businesses improve internal processes, build scalable systems, and optimize business operations through fractional COO services.

This remote, project-based role combines project management, operations consulting, process improvement, and client relationship management. The ideal candidate is highly analytical, organized, and capable of managing multiple client engagements while developing practical operational solutions that drive business efficiency.

Responsibilities

Project Management

• Manage multiple client projects, ensuring they remain on schedule, within scope, and profitable
• Oversee project timelines, deliverables, milestones, and overall progress
• Coordinate project communication between clients and internal teams
• Ensure projects are completed efficiently and meet client expectations

Operations Consulting

• Lead weekly client meetings and discovery sessions
• Analyze client business operations and workflows
• Identify operational inefficiencies and recommend practical improvements
• Design and develop scalable business systems tailored to client needs
• Provide operational guidance and process improvement recommendations

Process Improvement & Analysis

• Evaluate existing business processes and identify optimization opportunities
• Organize and simplify complex operational information
• Translate findings into clear, actionable recommendations
• Support workflow optimization and business system development

Team Collaboration

• Collaborate with strategy, documentation, process mapping, and technical implementation teams
• Maintain effective communication between clients and internal stakeholders
• Support successful execution of consulting engagements

Requirements

Experience

• Experience in Project Management, Operations Consulting, Business Operations, or a related field
• Experience managing multiple client projects simultaneously
• Experience analyzing and improving business processes
• Experience working directly with clients in a consulting or advisory capacity

Skills & Competencies

• Strong project management and organizational skills
• Excellent analytical and problem-solving abilities
• Ability to understand complex business operations
• Strong process improvement mindset
• Excellent verbal and written English communication skills
• Ability to communicate effectively with U.S.-based clients
• Ability to prioritize multiple projects and deadlines
• Strong client relationship management skills
• Self-motivated and capable of working independently

Preferred Experience

• Experience working with small businesses or consulting clients
• Experience designing or improving operational systems
• Experience with process mapping and workflow optimization
• Familiarity with ClickUp, Propel, Miro, or similar project management and process mapping platforms

Technical Skills

• ClickUp
• Zoom
• Propel
• Miro
• Other project management, workflow, and business operations tools
• Willingness to learn company-specific systems and software

Candidate Profile

You SHOULD Apply If

• You enjoy solving operational challenges and improving business processes
• You have experience managing multiple client projects
• You are highly organized and process-oriented
• You communicate confidently with business owners and clients
• You thrive in consulting and advisory environments
• You enjoy analyzing workflows and implementing practical solutions
• You work independently and take ownership of your projects
• You adapt easily to changing client needs and priorities

You Should NOT Apply If

• You have little experience in project management or operations
• You struggle to manage multiple projects simultaneously
• You prefer repetitive administrative work over consulting and problem-solving
• You are uncomfortable leading client meetings
• You require detailed day-to-day supervision
• You have difficulty communicating complex ideas clearly

Other Information

Additional Benefits / Highlights

• Fully remote position
• Flexible working hours based on project workload
• Core availability required between 9:00 AM – 2:00 PM Mountain Time for client meetings
• Workload ranges from approximately 15–20 hours per week during slower periods to 30–40 hours per week with a full project portfolio
• Payment available in USD or local currency
• Opportunity to transition into a full-time remote role
• Company-provided training on internal systems and software
• Opportunity to work directly with small business owners to improve operations
• Dynamic consulting environment with exposure to a variety of industries and business challenges
• Short application process (approximately 5 minutes)