Payroll Specialist

Company

Sagan Recruitment

Salary / Compensation

• $1,500 – $2,000 USD per month

Overview / Job Description

Sagan is an exclusive membership community that connects top international talent with US-based businesses, helping executives, founders, and CEOs build high-performing remote teams.

The client is a US-based accounting and payroll support organization that manages payroll operations for a diverse portfolio of small and mid-sized businesses across multiple industries.

This is a full-time, remote Payroll Specialist position responsible for managing payroll operations for 30–40 client accounts. The role focuses on accurate payroll processing, multi-state payroll compliance, client support, and payroll issue resolution using ADP as the primary platform. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple payroll cycles simultaneously in a fast-paced, client-focused environment.

Responsibilities

Payroll Processing & Administration

• Process payroll for 30–40 client accounts across multiple payroll schedules
• Ensure accurate payroll data entry, validation, and timely payroll execution
• Maintain payroll records and documentation
• Adhere to payroll deadlines and processing schedules

Compliance & Risk Management

• Support payroll tax compliance activities
• Monitor multi-state payroll compliance requirements
• Identify and escalate potential payroll compliance issues
• Work with payroll providers responsible for tax filings and regulatory requirements

Client Support & Issue Resolution

• Troubleshoot payroll discrepancies and resolve payroll-related issues
• Respond to payroll, benefits, and paystub inquiries professionally and promptly
• Serve as a key point of contact for payroll-related client questions
• Ensure a high level of accuracy and customer service across all client accounts

Collaboration & Coordination

• Coordinate with internal teams and payroll providers
• Work closely with client accountants, controllers, and business stakeholders
• Support smooth payroll operations across multiple client environments

Requirements

Experience

• 2–4 years of payroll experience
• US payroll experience required
• Strong hands-on experience with ADP payroll systems
• Experience managing payroll for multiple clients simultaneously
• Experience in payroll service providers or multi-client environments preferred

Skills & Competencies

• Strong understanding of multi-state payroll compliance and state tax regulations
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage multiple payroll cycles and competing priorities
• Strong written and verbal English communication skills
• Problem-solving and payroll troubleshooting abilities
• Ability to work independently in a remote environment

Technical Skills

• ADP Payroll Processing (Required)
• Gusto or similar payroll platforms (Preferred)
• Payroll compliance and tax administration
• Payroll record management and reporting

Candidate Profile

You SHOULD Apply If

• You have hands-on US payroll processing experience
• You are highly proficient with ADP
• You can manage multiple client payrolls simultaneously
• You have strong attention to detail and accuracy
• You enjoy working in client-facing payroll environments
• You are comfortable working independently in a remote setting

You Should NOT Apply If

• You do not have US payroll experience
• You have limited or no experience using ADP
• You struggle with managing multiple payroll deadlines
• You lack familiarity with multi-state payroll compliance requirements
• You prefer highly supervised work environments

Other Information

Additional Benefits / Highlights

• Fully remote position
• Work directly with US-based clients
• Opportunity to manage a diverse portfolio of businesses
• Exposure to multi-state payroll operations
• Collaborative international work environment
• Stable full-time contractor opportunity
• Experience with leading payroll platforms including ADP and Gusto

Resume Submission Guidelines

• Submit resumes in text-based PDF format only
• Do not submit scanned PDFs, JPG/PNG files, or Word documents
• Resume and introductory video must be submitted in English
• Applications that do not follow submission requirements may experience delays in review

Required Skill

• ADP Payroll Processing Expertise