Purchasing Assistant

Company

Sagan Recruitment

Salary / Compensation

• $1,400 – $2,100 USD per month

Overview / Job Description

Sagan Recruitment connects international professionals with U.S.-based businesses by sourcing and placing remote talent across operations, administrative, marketing, and technical support roles. The organization supports fast-growing e-commerce and service-based companies that require structured, detail-oriented operational support.

This Purchasing Assistant role is an entry-level operations position focused on supporting purchasing workflows for e-commerce webstores. The role involves maintaining product data, managing purchase order updates, coordinating with vendors, and ensuring accurate inventory and item information across systems such as NetSuite and webstore platforms. It requires strong attention to detail, organization, and the ability to work in a fast-paced operational environment.

Responsibilities

Purchasing & Order Management

• Assist with purchase order follow-ups and order updates
• Monitor and update orders with missing or incomplete information
• Coordinate with vendors regarding out-of-stock or discontinued items
• Support purchasing manager with daily operational tasks

Product & Inventory Management

• Update item details including pricing, images, and descriptions
• Remove out-of-stock or discontinued items from webstores
• Ensure accurate product data across e-commerce platforms
• Assign decoration numbers to new and existing items in NetSuite

Data Entry & System Support

• Input and verify product and order information in backend systems
• Maintain accurate and complete records within NetSuite and webstore tools
• Support ad hoc reporting and administrative tasks
• Partner with IT and sales teams to resolve data issues

Requirements

Experience

• Previous experience in purchasing, e-commerce operations, or administrative support is a plus but not required
• Familiarity with NetSuite or similar ERP systems is an advantage
• Experience in e-commerce or promotional product industries is beneficial
• Proficiency in MS Office Suite, especially Excel

Skills & Competencies

• Strong attention to detail and data accuracy
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• Ability to work independently in a fast-paced environment
• Strong critical thinking and problem-solving ability
• Ability to manage multiple tasks and priorities effectively

Nice-to-Haves

• Experience with NetSuite
• Background in promotional products or e-commerce merchandising
• Familiarity with Adobe Acrobat and backend webstore systems

Other Information

Work Schedule

• Monday – Friday
• 8:30 AM – 5:00 PM (CST)
• Fully remote role (Global)

Application Guidelines

• Resume must be submitted in text-based PDF format only
• Avoid scanned documents, image files, or Word documents
• Resume and introductory video must be submitted in English

Additional Highlights

• Entry-level friendly operations role
• Exposure to e-commerce purchasing systems and NetSuite
• Structured, process-driven environment
• Opportunity to support U.S.-based purchasing and supply chain operations