Purchasing Assistant

Company
Sagan Recruitment

Salary / Compensation

• $1,400 – $2,100 USD/month

Overview / Job Description
Sagan Recruitment is hiring a Purchasing Assistant for a global e-commerce support environment focused on assisting purchasing operations, item management, and order accuracy across multiple webstores.

This is an entry-level remote role supporting the purchasing team with daily operational tasks such as item updates, price adjustments, vendor coordination, and product data management. The role is highly detail-oriented and requires strong organizational skills, accuracy, and the ability to manage structured workflows in a fast-paced e-commerce operations environment.

The ideal candidate will be comfortable working with data, handling administrative purchasing tasks, and ensuring accuracy across product listings, purchase orders, and backend systems such as NetSuite.

Responsibilities:

Purchasing & Order Management Support

• Assist with daily purchasing operations for e-commerce webstores
• Monitor and update purchase orders and item records
• Perform PO follow-ups and ensure order accuracy
• Support purchasing team with administrative and operational tasks

Product & Item Data Management

• Handle item change requests including updates, pricing changes, and image uploads
• Add and maintain item data in NetSuite and webstore backend systems
• Assign decoration numbers to new and existing items
• Ensure accurate product information across platforms

Inventory & Website Maintenance

• Monitor websites for out-of-stock or discontinued items
• Remove or update invalid product listings and descriptions
• Ensure product pages are accurate and up to date
• Coordinate with IT teams for system-related updates where needed

Vendor & Internal Communication

• Communicate with vendors regarding out-of-stock or discontinued items
• Liaise with sales teams to verify item information accuracy
• Escalate incomplete or incorrect data for clarification
• Support cross-functional communication between departments

Reporting & Administrative Tasks

• Assist with ad hoc reporting and operational tasks
• Support purchasing manager with assigned duties
• Maintain organized documentation and workflow tracking
• Ensure timely completion of assigned purchasing tasks

Requirements:

Experience

• Previous experience in purchasing, e-commerce operations, or administrative support preferred
• Experience in purchase order management
• Familiarity with product data management or webstore operations is an advantage
• Entry-level candidates considered if highly detail-oriented

Technical Skills

• Proficiency in MS Office Suite, especially Excel
• Experience with Adobe Acrobat
• Familiarity with NetSuite is a plus
• Ability to work with backend e-commerce systems

Communication & Competencies

• Strong written and verbal communication skills
• High attention to detail and accuracy
• Strong organizational and multitasking abilities
• Ability to work independently in a fast-paced environment
• Ability to prioritize multiple tasks throughout the day
• Calm and professional under pressure
• Strong critical thinking and problem-solving skills

Candidate Profile: You SHOULD Apply If

• You are highly detail-oriented and organized
• You enjoy structured administrative and operational work
• You are comfortable working with product data and systems
• You can manage multiple tasks in a fast-paced environment
• You communicate clearly and professionally
• You are comfortable working independently

You Should NOT Apply If

• You struggle with accuracy or attention to detail
• You are not comfortable working with data or systems
• You prefer highly creative or unstructured roles
• You cannot manage repetitive administrative tasks
• You are not comfortable working in a fast-paced operations environment

Other Information:

Role Details

• Position: Purchasing Assistant – HR36861
• Work Type: Full-Time
• Location: Remote (Global)
• Schedule: Monday–Friday, 8:30 AM – 5:00 PM CST
• Compensation: $1,400 – $2,100/month
• Independent contractor role

Software & Tools

• MS Office Suite (Excel required)
• Adobe Acrobat
• NetSuite (preferred)
• E-commerce backend systems

Additional Benefits / Highlights

• Remote global opportunity
• Structured purchasing and operations environment
• Exposure to e-commerce and inventory systems
• Opportunity to work with international teams
• Clear administrative career progression pathway