QuickBooks Bookkeeper

Company

Confidential Client

Salary / Compensation

Not Specified

Overview / Job Description

Our client is seeking an experienced and detail-oriented QuickBooks Bookkeeper to support the day-to-day financial operations of a growing business. This role is responsible for maintaining accurate financial records, managing bookkeeping functions, processing payroll, reconciling accounts, and delivering timely financial reports that support business decision-making.

The successful candidate will play a key role in ensuring financial accuracy and compliance while supporting the integration of a new business entity into existing operations. This position is ideal for a self-motivated accounting professional who thrives in an independent work environment and can effectively manage multiple financial priorities.

Schedule

• Monday – Tuesday
• 8:00 AM – 12:00 PM EST
• 20 hours per week
• Additional days and hours may be flexible based on business needs and candidate availability
• Tuesday morning availability is required for payroll processing

Responsibilities

Bookkeeping & Financial Record Management

• Record and maintain accurate daily financial transactions
• Complete posting processes and ensure financial records remain current
• Maintain organized financial documentation and supporting records
• Ensure financial data accuracy and integrity across all bookkeeping activities

Accounts Payable & Accounts Receivable

• Manage accounts payable and accounts receivable processes
• Generate, issue, and track customer invoices
• Follow up on outstanding payments and account balances
• Monitor financial transactions and maintain accurate records of receivables and payables

Payroll Administration

• Process weekly payroll accurately and within established deadlines
• Maintain payroll records and supporting documentation
• Ensure payroll compliance and timely employee payments

Account Reconciliation & Financial Analysis

• Reconcile bank accounts, credit cards, and other financial accounts
• Investigate and resolve discrepancies through detailed analysis and reconciliation
• Monitor financial activity to identify and correct inconsistencies

Financial Reporting & Business Support

• Prepare monthly, quarterly, and annual financial reports
• Build and maintain financial dashboards and reporting tools
• Generate weekly management reports and financial summaries
• Assist with budgeting, cash flow monitoring, and financial forecasting activities

Compliance & Audit Support

• Ensure compliance with accounting standards, financial regulations, and company policies
• Support accounting audits, financial reviews, and reporting requirements
• Assist with financial record management during business growth and entity integration activities

Requirements

Experience

• Proven experience in a Bookkeeper, Accounting Assistant, or similar accounting support role
• Hands-on experience managing bookkeeping functions in a business environment
• Experience processing payroll accurately and meeting strict deadlines
• Experience preparing financial reports and performing account reconciliations
• Experience supporting growing businesses or managing multiple financial priorities

Skills & Competencies

• Advanced proficiency in QuickBooks, including payroll, reconciliations, reporting, and transaction processing
• Strong understanding of bookkeeping principles and financial processes
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Proficiency with Microsoft Excel and financial reporting tools
• Experience using accounting software such as QuickBooks, Xero, MYOB, or similar platforms
• Exceptional attention to detail and accuracy
• Strong analytical and problem-solving abilities
• Excellent organizational and time-management skills
• Ability to handle confidential financial information with professionalism and discretion
• Strong written and verbal communication skills
• Ability to work independently in a remote environment

Candidate Profile

You SHOULD Apply If

• You have extensive experience using QuickBooks for bookkeeping and payroll management
• You enjoy maintaining accurate financial records and identifying discrepancies
• You are highly organized and detail-oriented
• You can manage multiple financial responsibilities independently
• You are comfortable working in a growing business environment
• You enjoy supporting financial decision-making through accurate reporting and analysis

You Should NOT Apply If

• You lack hands-on bookkeeping or payroll experience
• You are uncomfortable working with financial data and reconciliations
• You struggle with accuracy and attention to detail
• You have limited experience using accounting software platforms
• You find it difficult to manage deadlines and multiple priorities independently

Other Information

Nice-to-Have

• Accounting, Finance, or Bookkeeping certification or qualification
• Experience supporting small-to-medium-sized businesses
• Experience working with multi-entity business structures
• Experience managing financial records during acquisitions, business growth, or entity integrations
• Familiarity with financial forecasting and management reporting

Additional Benefits / Highlights

• Permanent remote work arrangement
• Immediate hiring opportunity
• Flexible scheduling outside of required payroll processing hours
• Opportunity to support a growing business and expanding operations
• Involvement in financial management during business integration and growth initiatives
• Independent role with significant ownership of bookkeeping processes