Real Estate Administrative Assistant

Company

ClearDesk, LLC

Salary / Compensation

• Salary: Not specified
• Full-time remote position

Overview / Job Description

ClearDesk is a remote staffing company that helps U.S. businesses build world-class remote teams. This opportunity is for a Real Estate Administrative Assistant (Virtual Assistant) supporting U.S.-based real estate professionals with administrative operations, transaction support, client communication, and CRM management.

The role focuses on ensuring real estate transactions run smoothly by managing documentation, maintaining client records, supporting transaction coordination, and providing exceptional administrative assistance. The ideal candidate is highly organized, detail-oriented, tech-savvy, and capable of managing multiple priorities in a fast-paced remote environment.

Responsibilities

Administrative & Executive Support

• Provide comprehensive administrative support, including managing emails, calendars, and CRM systems.
• Organize and prepare documents related to real estate transactions.
• Assist with day-to-day operational and administrative tasks.
• Support team members with ad hoc projects and workflow coordination.

Transaction Coordination

• Collaborate with the Transaction Coordinator throughout the transaction process.
• Prepare and organize transaction documentation.
• Run Comparative Market Analysis (CMA) reports and other transaction-related reports.
• Ensure transaction records remain accurate and organized.

Client Relationship Management

• Maintain regular communication with clients before and after transactions.
• Conduct post-sale follow-ups via email.
• Ensure consistent client engagement through organized communication.
• Track client birthdays, home purchase anniversaries, and other important milestones.

CRM & Data Management

• Maintain accurate client information within the CRM system.
• Update records for prospects and existing clients.
• Segment client databases for targeted email marketing campaigns.
• Maintain detailed records of client interactions and transaction history.

Team Collaboration

• Work closely with the real estate team to ensure efficient communication and workflow.
• Assist with additional administrative and operational responsibilities as needed.

Requirements

Experience

• Experience in real estate support or a fast-paced administrative role.
• Experience supporting real estate transactions is preferred.
• Experience using CRM systems and cloud-based productivity tools.
• Experience working remotely is an advantage.

Skills & Competencies

• Excellent organizational and administrative skills.
• Strong attention to detail.
• Excellent written and verbal English communication.
• Strong time management and multitasking abilities.
• Proficiency with CRM systems, spreadsheets, and cloud-based software.
• Ability to work independently with minimal supervision.
• Strong problem-solving mindset.
• Flexible and adaptable in changing work environments.
• Customer service and relationship management skills.

Nice to Have

• Social media management experience.
• Experience preparing Comparative Market Analysis (CMA) reports.
• Experience supporting Transaction Coordinators.

Technical Requirements

• 720p HD webcam.
• Noise-canceling headset.
• Primary internet connection of at least 25 Mbps.
• Backup internet connection.
• Backup power source.
• Primary computer with Intel Core i5 (or equivalent) and 8 GB RAM minimum.
• Backup computer with Intel Core i3 and 4 GB RAM minimum.

Candidate Profile

You SHOULD Apply If

• You have experience supporting real estate professionals or administrative teams.
• You are highly organized and enjoy managing detailed processes.
• You are comfortable working with CRMs, spreadsheets, and cloud-based tools.
• You communicate professionally with clients and colleagues.
• You enjoy maintaining accurate records and keeping projects organized.
• You are proactive, dependable, and work well independently.
• You enjoy collaborating with remote teams.
• You are willing to work U.S. business hours.

You Should NOT Apply If

• You struggle to stay organized or manage multiple priorities.
• You have little experience with administrative support or CRM systems.
• You prefer highly repetitive work with minimal collaboration.
• You are uncomfortable learning new technology platforms.
• You are not comfortable working remotely or independently.
• You do not meet the required technical equipment and internet requirements.

Other Information

Work Arrangement

• Full-time
• Fully Remote
• U.S. time zone schedule

Additional Benefits / Highlights

• Competitive compensation (salary not disclosed).
• Long-term remote placement with U.S.-based real estate clients.
• Prepaid HMO coverage.
• Continuous learning, training, and professional development.
• Remote-first work culture focused on career growth.
• Recognition and appreciation for employee contributions.
• Opportunity to play a key role in supporting successful real estate transactions.

Important Information

• ClearDesk does not charge applicants any fees during the hiring process.
• Official recruitment communications will only come from @cleardesk.com or @cleardeskteam.com email addresses.
• Applicants may be considered for similar roles based on their qualifications, experience, and current business needs.