Real Estate Virtual Assistant (Cold Calling and Admin Support)

Company

20four7VA

Salary / Compensation

• Competitive contractor rates

Overview / Job Description

20four7VA is seeking a Real Estate Virtual Assistant (Cold Calling and Admin Support) to support a growing residential real estate business serving Connecticut and New York. This remote contractor role focuses on cold calling, lead generation, appointment setting, CRM management, and administrative support, with the opportunity to expand into Transaction Coordination as the business grows.

The ideal candidate is confident on the phone, fluent in English, highly organized, and experienced in outbound prospecting, lead qualification, and supporting real estate operations.

Responsibilities

Lead Generation & Appointment Setting

• Conduct outbound cold calls using Mojo Power Dialer
• Prospect and qualify:
  • FSBO (For Sale By Owner) leads
  • Expired listings
  • Absentee owners
  • Pre-foreclosure leads
  • Circle prospecting opportunities
• Identify motivated sellers and listing opportunities
• Handle objections professionally while building rapport
• Schedule listing appointments directly on the agent’s calendar
• Follow up with prospects via phone, SMS, and email
• Nurture leads throughout the sales pipeline

CRM & Administrative Support

• Update call dispositions accurately within Mojo Dialer
• Maintain CRM records, notes, follow-up reminders, and lead tracking
• Assist with listing paperwork and contract preparation using company-approved templates
• Coordinate documents with clients
• Organize digital files and maintain transaction documentation
• Provide general administrative support

Transaction Coordination (Growth Opportunity)

• Assist with transaction coordination from contract to closing
• Prepare contracts, disclosures, and transaction documents using approved templates
• Support listing coordination and document management
• Track inspections, financing contingencies, appraisal dates, and closing deadlines
• Coordinate with clients, attorneys, lenders, inspectors, title companies, and co-brokers
• Ensure all required documents are completed and submitted on time

Requirements

Experience

• Previous experience in cold calling (highly preferred)
• Previous experience in real estate (preferred)
• Experience with CRM management and lead tracking
• Experience supporting U.S. real estate professionals is an advantage

Skills & Competencies

• Fluent English with a natural, conversational speaking style
• Strong communication and objection-handling skills
• Ability to follow scripts while maintaining authentic conversations
• Excellent organizational and time management skills
• Strong attention to detail
• Ability to work independently in a remote environment
• Reliable internet connection and dedicated workspace

Preferred Qualifications

• Experience working with U.S. real estate agents, brokers, or investors
• Familiarity with Connecticut and New York real estate markets
• Experience as a Transaction Coordinator or willingness to grow into the role
• Experience preparing contracts, disclosures, and transaction documents
• Experience tracking transaction timelines and coordinating with multiple stakeholders
• Familiarity with transaction management or real estate document management systems

Software & Tools

• Mojo Power Dialer
• Client CRM system
• Phone, SMS, and Email platforms
• Google Calendar and Outlook Calendar
• Google Workspace
• Microsoft Office
• Google Drive, Dropbox, and OneDrive

Candidate Profile

You SHOULD Apply If

• You have experience with cold calling and appointment setting
• You enjoy speaking with prospects and building rapport
• You have experience supporting real estate professionals
• You are organized and comfortable managing CRM systems
• You are interested in growing into Transaction Coordination
• You can manage administrative tasks alongside outbound prospecting
• You communicate confidently with a near-native level of English

You Should NOT Apply If

• You are uncomfortable making outbound cold calls
• You struggle with objection handling or phone conversations
• You have little interest in real estate
• You are unfamiliar with CRM systems or lead management
• You are unable to work independently in a remote environment
• You cannot commit to the required EST schedule

Other Information

Additional Benefits / Highlights

• Fully remote opportunity (worldwide)
• Independent Contractor engagement
• Part-time schedule (20 hours/week)
• Monday–Friday, 10:00 AM – 2:00 PM EST
• Opportunity to support a growing U.S. residential real estate business
• Career growth into Transaction Coordination
• Competitive contractor rates
• Weekly payments
• Free training and upskilling opportunities
• Ongoing support and guidance
• Access to a vibrant remote contractor community