Company

Virtustant

Salary / Compensation

• Not specified

Overview / Job Description

Virtustant is recruiting on behalf of a company that manages a diversified portfolio of businesses across industries including Media, Investments, Energy, and Philanthropy.

This is a full-time remote Senior Executive Assistant role responsible for supporting executive operations through high-level administrative coordination, communication management, scheduling, CRM organization, and presentation development. The ideal candidate will operate independently, manage multiple responsibilities efficiently, and help ensure smooth day-to-day business operations across different entities within the organization.

Responsibilities:

Executive & Administrative Support

• Handle general administrative and operational tasks across multiple business functions
• Organize schedules, coordinate meetings, and manage executive communications
• Participate in video calls and assist with meeting coordination

CRM & Contact Management

• Consolidate, organize, and maintain contact lists within CRM platforms or databases
• Ensure accurate record management and database organization

Communication & Inbox Management

• Manage executive inboxes and oversee email communications
• Make phone calls, coordinate meetings, and communicate across different platforms and companies
• Maintain professional communication with internal and external stakeholders

Presentation & Documentation

• Create presentation materials, pitch decks, and business documents
• Utilize Microsoft Word, PowerPoint, and PDF tools for administrative and presentation-related tasks

Operations & Office Management

• Operate at an office or enterprise management level while handling organizational responsibilities independently
• Support cross-functional coordination and maintain operational efficiency

Requirements:

Experience

• More than 4 years of experience as an Executive Assistant
• Experience using CRM systems and database management platforms
• Previous experience in management, administrative, or executive support roles is advantageous

Skills & Competencies

• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Ability to manage multiple priorities efficiently
• Ability to work independently with minimal supervision

Preferred Skills:

• Familiarity with video conferencing tools
• Experience handling executive-level communications and scheduling
• Ability to coordinate across multiple companies or departments

Software & Tools:

• CRM platforms (e.g., Salesforce)
• Microsoft Office Suite (Word, PowerPoint)
• PDF tools
• Video conferencing platforms (e.g., Zoom, Microsoft Teams)

Candidate Profile:

You SHOULD Apply If

• You have strong executive support and organizational experience
• You are highly detail-oriented and proactive
• You can manage multiple responsibilities and shifting priorities effectively
• You are comfortable operating independently at a management support level
• You possess excellent communication and interpersonal skills

You Should NOT Apply If

• You struggle with multitasking or time management
• You require constant supervision or direction
• You are uncomfortable managing executive communications and scheduling
• You lack experience with CRM systems or administrative software tools

Other Information:

Schedule

• 9 AM – 5 PM EST

English Requirement

• C2 or Native English proficiency

Additional Benefits / Highlights

• Full-time remote opportunity
• Exposure to multiple industries including Media, Investments, Energy, and Philanthropy
• Opportunity to work closely with executive leadership
• Dynamic and fast-paced work environment
• Flexible payment options in USD or local currency