Senior Real Estate Virtual Assistant

Company

Inside Out Hiring

Salary / Compensation

• $7–$9 per hour
• Full-time employment

Overview / Job Description

Inside Out Hiring is recruiting a Senior Real Estate Virtual Assistant for a real estate investment and asset management company managing a diverse portfolio of commercial and residential properties, executive rentals, and high-end short-term rental assets. The company works closely with investors and partners on acquisitions, leasing, and property operations, with a strong focus on operational excellence and long-term asset growth.

This is a full-time remote role supporting the executive team across asset management, transaction coordination, executive assistance, and property operations. The successful candidate will oversee administrative and operational tasks throughout the real estate investment lifecycle, including due diligence, lease administration, investor communications, commercial property management, and executive support. The ideal candidate is analytical, proactive, and capable of understanding the broader business objectives behind each task.

Responsibilities

Property & Asset Management

• Support lease modifications for commercial and residential properties.
• Source, evaluate, and compare vendor bids for maintenance and project work.
• Schedule property inspections and property showings.
• Manage and pre-screen prospective tenant leads.
• Assist with NNN (Triple Net) reconciliations for commercial properties.
• Track lease deadlines and other critical property milestones.
• Communicate with investors through the CRM platform.
• Assist with quarterly and year-end investor updates.
• Prepare documents, coordinate electronic signatures, and organize property tours and events.

Real Estate Operations & Transaction Coordination

• Support tax challenge initiatives.
• Review closing documents for real estate transactions.
• Track commission payments and finalize independent contractor agreements.
• Assist with commercial real estate due diligence.
• Research city and county regulations related to real estate projects.
• Support permit applications.
• Manage bookings and pricing for executive and luxury short-term rental properties.
• Develop and document Standard Operating Procedures (SOPs) for recurring business processes.

Executive & Personal Assistance

• Manage executive calendars, scheduling, and appointments.
• Coordinate reservations and travel-related arrangements.
• Follow up on personal and professional action items.
• Provide general executive administrative support.

Requirements

Experience

• Minimum 3 years of real estate experience, preferably within real estate investment, asset management, or commercial real estate.
• Experience supporting property management, transaction coordination, or real estate operations.
• Experience conducting due diligence and managing property-related documentation.
• Experience communicating with investors or external stakeholders is preferred.

Skills & Competencies

• Strong analytical thinking and problem-solving abilities.
• Excellent organizational and project management skills.
• Strong understanding of financial concepts and numerical analysis.
• High level of accountability, ownership, and attention to detail.
• Ability to understand the broader business impact of operational decisions.
• Excellent written and verbal English communication (C1 English level required).
• Ability to work independently and manage multiple priorities.
• Thoughtful use of AI tools while carefully validating outputs.

Technical Requirements

• Advanced proficiency in Microsoft Word, Excel, Outlook, Teams, and PowerPoint.
• Experience with AppFolio is strongly preferred.
• Dedicated home office.
• Windows 11 Pro computer.
• Webcam.
• Reliable high-speed internet connection with backup service.

Education

• Bachelor’s degree or equivalent experience in Business, Mathematics, or a technical field.

Preferred Qualifications

• Spanish language skills.
• Experience with commercial real estate acquisitions.
• Knowledge of NNN (Triple Net) lease reconciliations.
• Experience managing executive or luxury short-term rental properties.

Candidate Profile

You SHOULD Apply If

• You have experience supporting real estate investment, asset management, or commercial real estate operations.
• You enjoy analyzing real estate transactions and understanding investment strategies.
• You are highly organized and comfortable managing multiple complex projects.
• You are confident working with financial information and property documentation.
• You proactively identify solutions and improve operational processes.
• You enjoy supporting executives while contributing to broader business objectives.
• You are dependable, analytical, and committed to continuous learning.

You Should NOT Apply If

• You have less than three years of real estate experience.
• You are unfamiliar with commercial real estate, transaction coordination, or asset management.
• You struggle with analytical tasks or financial concepts.
• You are uncomfortable managing multiple deadlines and high-level executive support responsibilities.
• You do not have the required home office setup or technical equipment.
• You do not meet the required C1 English proficiency.

Other Information

Work Schedule

• Full-time
• 9:00 AM – 5:00 PM CST

Location

• Remote
• Open to candidates in LATAM

Additional Benefits / Highlights

• Competitive hourly rate of $7–$9, based on experience.
• Opportunity to work with a growing real estate investment and asset management company.
• Exposure to commercial real estate, asset management, acquisitions, transaction coordination, and executive support.
• Opportunity to contribute to process improvement through SOP development.
• Long-term career growth within a sophisticated real estate investment business.
• Target start date: ASAP.
• English-only work environment throughout the shift.
• Resume and English audio recording are required as part of the application.