Virtual Assistant

Company

Virtustant

Salary / Compensation

• Not specified in job description

Overview / Job Description

Virtustant provides remote staffing solutions and connects virtual assistants with global businesses across industries such as real estate, development, and operations.

This Virtual Assistant role supports a client operating in the family office, real estate development, and construction sectors. The position serves as a central coordination hub responsible for managing communication, organizing projects, and ensuring smooth execution across multiple stakeholders. It requires strong organizational ability, excellent communication skills, and the capacity to manage multiple priorities in a structured, fast-moving environment.

Responsibilities

Project Coordination & Administration

• Act as the primary coordination hub for multiple business projects
• Oversee daily project activities, logistics, and documentation
• Support execution of operational workflows across teams
• Ensure smooth coordination across multiple stakeholders

Executive & Calendar Management

• Manage executive calendars and scheduling
• Coordinate outreach and task dispatching
• Support planning and prioritization of daily activities
• Maintain organized administrative systems

Communication & Support

• Serve as the main point of contact for clients and internal teams
• Facilitate clear and effective communication across stakeholders
• Support onboarding and adaptation to client processes
• Ensure consistent follow-ups and task completion

Requirements

Experience

• Experience as a virtual assistant or in administrative coordination roles
• Strong project coordination and multitasking experience
• Experience working with international or remote teams is an advantage
• Familiarity with real estate, construction, or family office environments is a plus

Skills & Competencies

• Exceptional English communication skills (C1/C2 or native level)
• Highly organized and detail-oriented
• Strong multitasking and prioritization ability
• Proactive and able to work independently
• Strong interpersonal and collaboration skills
• Quick learner with adaptability to complex workflows

Tools & Software

• Familiarity with project management and communication tools is a plus

Other Information

Work Schedule

• Monday – Friday
• 9:00 AM – 5:00 PM PST
• Fully remote role (Latin America preferred)

Additional Highlights

• Central operational coordination role across multiple projects
• Exposure to real estate development and family office operations
• High communication and organizational responsibility
• Flexible payment structure (USD or local currency)