Company

Sagan Recruitment

Salary / Compensation

• Not specified

Overview / Job Description

Sagan Recruitment is an exclusive membership community connecting top international professionals with US-based businesses. The company works with executives, founders, and CEOs to help organizations scale through access to high-performing global talent across Latin America, the Philippines, India, Pakistan, Bangladesh, Africa, and other international markets.

This role is a full-time, remote Virtual Assistant (Admin & Support Specialist) opportunity within Sagan’s active talent pool network. The position focuses on providing administrative, operational, and customer support services to businesses and executives across various industries.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple administrative responsibilities efficiently within a remote work environment. Candidates should possess strong communication skills, excellent multitasking abilities, and a problem-solving mindset.

Responsibilities:

Administrative & Calendar Management

• Manage calendars, schedule meetings, and coordinate appointments
• Organize workflows and maintain efficient scheduling systems
• Support executives and teams with day-to-day administrative operations
• Handle general administrative duties as required by clients or internal teams

Communication & Customer Support

• Handle correspondence through email, chat, and phone communication
• Provide customer support and maintain professional client interactions
• Ensure timely responses to inquiries and operational requests
• Maintain organized communication records and documentation

Data Entry & Documentation

• Assist with data entry, database management, and document preparation
• Maintain accurate and organized digital records and files
• Prepare reports and support administrative documentation processes
• Ensure information accuracy and attention to detail across tasks

Project & Operational Support

• Support project coordination and task management activities
• Help ensure tasks and deliverables are completed on time
• Collaborate with remote teams and stakeholders as needed
• Adapt to evolving priorities and business support requirements

Tools & Workflow Management

• Utilize productivity and project management tools efficiently
• Support workflow organization and operational efficiency
• Maintain organized systems for scheduling, tracking, and communication
• Learn and adapt to new platforms and administrative tools when required

Requirements:

Experience

• Proven experience as an Administrative Assistant, Virtual Assistant, or support professional
• Experience handling administrative and operational support tasks
• Experience working remotely and independently preferred
• Experience supporting teams, executives, or clients in fast-paced environments preferred

Skills & Competencies

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Problem-solving mindset with proactive work habits
• Ability to work independently in remote environments
• Strong time management and task prioritization skills

Technical Skills

• Proficiency in Microsoft Office and Google Workspace tools
• Familiarity with project management platforms such as Asana or Trello
• Ability to manage digital records, reports, and administrative systems
• Comfortable learning and adapting to new software and productivity tools
• Experience with remote communication and collaboration platforms preferred

Candidate Profile: You SHOULD Apply If

• You are highly organized and detail-oriented
• You enjoy administrative coordination and operational support work
• You thrive in remote and fast-paced environments
• You are proactive and capable of managing multiple responsibilities independently
• You have strong communication and multitasking skills
• You are adaptable and solutions-oriented

You Should NOT Apply If

• You struggle with organization and task management
• You are uncomfortable working independently in remote environments
• You have difficulty managing multiple priorities simultaneously
• You lack strong communication and administrative support skills
• You are not comfortable using productivity and project management tools

Other Information:

Work Schedule

• US Time Zone working hours

Talent Pool Information

• This role is part of Sagan’s Active Talent Pooling initiative
• Candidates will join a network of professionals considered for future opportunities
• Qualified candidates may be matched with client needs as opportunities arise
• This posting is not tied to an immediate opening

Additional Benefits / Highlights

• Fully remote global opportunity
• Exposure to diverse industries and international teams
• Opportunity to support executives and businesses across multiple functions
• Flexible and collaborative remote work environment
• Opportunity to build long-term relationships within Sagan’s talent network
• Access to future US-based remote career opportunities