Virtual/Executive Assistant

Company

WOW Remote Teams

Salary / Compensation

• Salary not specified
• Full-time position

Overview / Job Description

WOW Remote Teams is hiring a Virtual/Executive Assistant to provide strategic and operational support to the CEO of a technology company. This fully remote role focuses on executive support, calendar and inbox management, workflow coordination, project tracking, and administrative operations in a fast-paced environment.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of anticipating executive needs while managing multiple priorities independently. This role is well-suited for someone who enjoys creating structure, improving efficiency, and helping leadership stay focused on high-impact initiatives.

Responsibilities

Executive Support

• Manage and organize the CEO’s inbox by prioritizing communications, drafting responses, and sending emails on the CEO’s behalf
• Coordinate and optimize the CEO’s calendar by scheduling meetings, preventing conflicts, and protecting focus time
• Ensure the CEO is fully prepared for upcoming meetings and commitments
• Maintain confidentiality while handling sensitive executive information

Project & Task Management

• Track ongoing priorities, action items, deadlines, and follow-ups
• Monitor executive projects and proactively identify potential bottlenecks
• Maintain visibility into commitments and ensure timely completion of responsibilities
• Help improve operational workflows and daily efficiency

Research & Administrative Support

• Conduct research to support executive initiatives and business decisions
• Prepare documentation, reports, and written communications
• Organize files, notes, schedules, and executive records
• Coordinate administrative activities across internal operations

Communication & Collaboration

• Communicate professionally with internal and external stakeholders
• Support cross-functional collaboration and workflow coordination
• Maintain clear and effective written communication across all executive correspondence

Requirements

Experience

• 3–4+ years of experience supporting executives or leadership teams
• Experience managing executive calendars and inboxes
• Experience working in fast-paced business environments
• Experience using productivity software and collaboration tools
• Experience with Mac and iOS environments

Skills & Competencies

• Excellent written and verbal communication skills
• Strong grammar, editing, and business writing abilities
• Outstanding organizational and time management skills
• Ability to manage multiple priorities simultaneously
• Strong planning and coordination abilities
• High attention to detail and accuracy
• Strong initiative and problem-solving skills
• Ability to work independently with minimal supervision
• Strong sense of ownership and accountability
• Ability to anticipate executive needs proactively

Technical Requirements

• Proficiency with Apple Mail
• Experience using Keynote
• Strong Microsoft Word and Excel skills
• Comfortable using productivity platforms and business software
• Familiarity with Apple devices and macOS workflows
• Apple MacBook required

Nice to Have

• Experience supporting C-level executives
• Experience handling confidential business information
• Familiarity with Daylite CRM or similar productivity systems

Candidate Profile

You SHOULD Apply If

• You have experience supporting executives or senior leadership
• You are highly organized and thrive in structured environments
• You enjoy anticipating needs before they arise
• You communicate professionally with internal and external stakeholders
• You are comfortable managing confidential information
• You enjoy improving workflows and keeping projects organized
• You work well independently in a fully remote environment

You Should NOT Apply If

• You have little or no executive support experience
• You struggle to manage multiple priorities simultaneously
• You are uncomfortable working independently
• You have limited experience using Apple productivity tools
• You prefer reactive work rather than proactively managing executive operations

Other Information

Additional Benefits / Highlights

• Full-time, fully remote position
• Work from anywhere
• Opportunity to support the CEO of an established technology company
• Exposure to modern productivity tools and collaborative remote workflows
• Flexible remote work environment
• Company culture focused on honesty, transparency, and quality work
• Opportunity to contribute directly to executive operations and organizational efficiency